best resume format for ats systems

• • Oversaw a $2M project portfolio resulting in a 15% reduction in costs through strategic resource allocation.
• • Initiated and successfully implemented refined processes leading to a 20% increase in project delivery efficiency.
• • Managed a cross-functional team of 15 professionals across diverse areas for effective project execution.
• • Managed a range of IT projects with budgets up to $1.5M, meeting all project requirements within budget constraints.
• • Enhanced communication efficiency by 30% by implementing an advanced project management software tool.
• • Executed full project lifecycle management, increasing project completion rate by 25%.
• • Assisted in managing IT projects leading to a 10% reduction in project delivery timeline.
• • Implemented a new data analysis methodology leading to a 15% improvement in project tracking accuracy.
• • Worked closely with end-users to provide timely and accurate information, improving stakeholder satisfaction by 20%.

20 ATS Resume Examples & Guide for 2025

An ATS plays a crucial role in screening resumes to identify qualified candidates for job openings. When crafting your resume, focus on highlighting relevant work experience, educational background, and specific achievements that align with the job description. Incorporate both hard and soft skills that are pertinent to the position, such as technical proficiency and effective communication. Additionally, emphasize quantifiable results from past projects and any leadership roles you've held to demonstrate your contributions and impact.

All resume examples in this guide

Written by Doroteya Vasileva

Resume Guide

What is an applicant tracking system, what does an ats really do.

The most common types of ATS

Busting ATS myths

Why does ats optimization matter, what is an ats checker.

How to format an ATS-compliant resume

Optimizing resume sections for ATS

Resume customization for ats, 20 ats resume samples, key takeaways.

Let's clear up some myths about Applicant Tracking Systems (ATS). While many people think ATS are the ultimate gatekeepers, the reality is more nuanced. Some ATS struggle with parsing resumes and are only used for database management. However, the most important part of the hiring process is still the recruiter, not the software.

The purpose of this ATS resume examples guide is to explain how much these systems actually matter for your resume and to be real and honest about the industry's pitfalls.

Here’s what this guide promises:

• Clear explanations of how ATS works
• Honest insights into when ATS matters and when it doesn’t
• Practical tips to optimize your resume for human readers
• Debunking common myths  and scare tactics around the so-called ATS optimization
• Strategies to future-proof your resume against evolving technology

Before we dive in, you might want to consider some other extensive guides on resume writing:

• Why Can’t I Find a Job? The Real Reasons Why You’re Struggling to Find One
• 2024 Resume Statistics From Over 12 000 US-Based Job-Seekers
• How to Write a Resume for a Job
• What to Put on a Resume
• How to Write a Modern Resume
• How to Effectively Use Facebook and Social Media for Job Hunting
• Different Ways of Submitting a Resume
• Job Interview Tips
• Choose Your Employer
• How to Create an Impressive LinkedIn Profile

An ATS  is a type of software that companies use to manage job applications. It helps organize and store resumes, making it easier for recruiters to find the right candidates.

Since ATS are said to “ decrease the average hiring cycle by 60% ”, many companies, including over 90% of Fortune 500 organizations tend to use automated systems for recruitment. Basically, any organization that needs to manage a lot of job applications — such as those in the tech, healthcare, finance, and NGO sectors — can benefit from using an ATS. It accelerates the hiring process and automates scheduling and collaboration, particularly useful for hybrid environments.

Smaller companies and startups might never use ATS to evaluate applicants. This is why when you read a resume guide that says “optimize your resume for the ATS”, be critical of the situation and think about the type, size and industry of the firm you’re applying for. Some guides will force you to stuff your resume with keywords to the point it becomes illegible. This is not going to play well when an actual human being views your resume at a later stage.

Applicant tracking software helps companies manage job applications efficiently, allowing recruiters to focus more on finding the right candidates.

Here’s what an ATS does (functionalities vary depending on the specific type):

• Stores and organizes resumes : The ATS keeps all job applications in one place, making it easy for recruiters to find and review candidates. It also creates and approves job opening requests, and allows HR staff ​​to reuse job descriptions for multiple positions, which saves them time.
• Filters applications : ATS may use keywords and knockout questions to filter out unqualified applicants. When candidates apply online, they may need to answer position-related questions. The ATS can automatically reject candidates  based on certain responses, such as not having the right to work (about 16% of applications). Depending on the specific software, it can also parse resumes, rank new applications, and assist recruiters in reviewing and selecting candidates.
• Automates scheduling : ATS helps coordinate interview times and manage recruiters' calendars. Once a candidate is chosen, the system sends out job offers and manages the onboarding process, allowing new hires to complete the necessary paperwork and learn about the organization.
• Enhances team collaboration : Automated database management allows recruiters and hiring managers to share notes and feedback on candidates.
• Provides candidate information : Applicant tracking systems ensure that HR staff can access applicant contact details and resume data quickly.
• Parses resumes: ATS scans and converts resume content into a text-only format for easier reading and processing. Unfortunately, this is where it can fail some candidates. The scanning technology, called optical character recognition (OCR),  can struggle with non-standard resume formATS, causing parsing errors, which is why it's better to choose standard templates.
• Manages compliance : ATS keeps records to ensure the hiring process complies with legal requirements.
• Supports sourcing : ATS helps recruiters search and find candidates using Boolean search  techniques, similar to keyword searches on Google. This is why we recommend tailoring your resume to match the  keywords in the job description . Doing so can significantly increase your chances of impressing the person reviewing your application.

AI in ATS is mainly used for routine tasks like scheduling, reference checking, and recommending candidates based on keywords. This doesn't mean that more sophisticated AI technologies won’t be coming down the pipeline soon. So, to future-proof your resume, you need to keep it as organized and readable as possible.

The most common types of ATS in the United States

Considering that ATS is designed to streamline hiring processes (not to assess your resume), knowing the basic types and how they work can help with your application.

Let us put it this way:

Don’t stress about your resume being rejected because of an ATS. Understanding the type of software a company uses can give you peace of mind, knowing it's just another step in the process. Focus on using relevant keywords and keeping your formatting simple, and you’ll be well-prepared.

So, here are the three main types of applicant tracking systems and what they do for hiring managers:

• Basic ATS: These systems focus on the core functions of tracking and managing applications. Their features include resume parsing, job posting management, candidate database, and basic reporting. Breezy HR  and Workable  are popular solutions for small businesses and NGOs in the technology, education, and marketing industries.
• Mid-level ATS : This type provides more advanced features that enhance the recruitment process for medium to large enterprises, beyond just tracking applications. They include advanced reporting and analytics, integration with other HR tools, candidate communication tools, and collaborative hiring features. For example, ATSs like Greenhouse  and Lever  are popular in the tech and consulting fields because of their integration capabilities and focus on data-driven recruitment.
• Enterprise ATS: These systems are designed for large organizations with complex hiring needs. They offer comprehensive functionalities covering the entire hiring process such as advanced analytics, extensive integration capabilities, custom workflows, compliance management, onboarding tools,  and talent management features. The examples include Taleo and SAP SuccessFactors which are used in a range of industries, from the automotive to the public sector.

As you can see, an ATS primarily screens your resume to extract contact information for hiring purposes. It's more important to optimize your resume for the human recruiter who will read it, rather than focusing too much on the software processing it.

We’ve tested our resumes with leading ATS software, and they pass the test. See if yours can do the same.

Is your resume good enough?

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Many so-called professional resume writers spread misinformation about ATS without understanding how it works. If your application gets declined, it‘s almost certainly because a recruiter already filled the position by the time they got to your resume or simply chose someone else. Ignore the scare tactics of TikTokers, YouTubers, and other content creators, who sell their resume writer services.

ATS Myth #1: Systems decline applications based on keywords

Many believe that ATS systems will automatically reject your application if it doesn't contain specific keywords. The truth is, that most   ATS systems as of 2025 don't have such features . While tailoring your resume is important to highlight core skills for recruiters and future-proof against evolving AI, the primary reason for declined applications is usually that the position has already been filled or other candidates were selected.

ATS Myth #3: All resumes must pass automated filters

The idea that resumes need to pass through automated filters is misleading. Parsing is a technical term meaning the ATS converts your resume into a format that can be easily read by the system . Formatting issues can affect parsing, but this doesn't mean your resume is automatically rejected. Recruiters can still see the original resume file, and it's their responsibility to check both the parsed content and the attached file.

ATS Myth #4: Specific resume formATS confuse ATS parsers

There's a myth that certain fonts and colors can confuse ATS parsers. This misconception likely stems from some resume writing services that lack their own proprietary resume builder . While creative sections might not get parsed well, they are included for the recruiter's benefit . Still, keep in mind that not all ATS systems are the same, and some formatting issues can still occur.

ATS Myth #5: ATS completely automates the hiring process

Despite what some might think, ATS doesn't fully automate the hiring process . It helps with organizing and filtering resumes, but the final decision-making process is still very much in the hands of human recruiters.

ATS optimization matters because you want to make sure your resume actually reaches a human recruiter. Even if you don't know the exact ATS the company uses, tailoring your resume to be ATS-friendly is crucial. This means making a clear, well-formatted resume that can pass through the system without sacrificing the content that showcases your qualifications.

It’s more important to prioritize relevance  over mere optimization. Using the right keywords shows you understand the job requirements and speak the same language as the employer. This balance ensures your resume is both ATS-compatible and compelling to recruiters.

An ATS checker is an AI-powered tool that analyzes your resume to see how well it matches the job description. By using an ATS scanner, you can get insights into how your resume might be viewed by both the ATS and human recruiters, helping you optimize it for better chances of getting noticed.

Enhancv’s resume checker  grades your resume for 16 crucial things across 5 different categories including content, file type, and keywords in the most important sections of your resume. The best things about it?

• AI engine: You get content suggestions for your essential resume sections.
• ATS compatibility: The resume format is scanned for readability.
• Free of charge:  That’s right. Like the best things in life.

How to format an ATS-compliant resume

An ATS-compliant resume is easily scanned and interpreted by an applicant tracking system. This means that your resume should be formatted clearly . The system scans your resume the way a person would read it, typically from the upper left corner to the lower right corner, just like reading a book. In a way, it expects your document to be organized in a certain order.

Your name and contact information  should be at the top, your skills at either the top or bottom, and your employment history in the middle, complete with your employer, job title, dates of employment, and a description of your role. If you use a less traditional resume format, the ATS might not be able to parse the information correctly.

ATS-friendly resume template

Here’s an example of a resume template  that applicant tracking systems would parse without a problem.

[Your Name]

[Your City, State, ZIP]  | [Your Phone Number] | [Your Email Address ] [ LinkedIn Profile ] | [ Professional Website or Portfolio ]

Professional summary

A concise summary highlighting your key qualifications, skills, and career goals. Typically 3-4 sentences.

Professional experience

[Most recent job title] [Company Name], [City, State] [Month/Year] – [Month/Year]

• Optional description.
• [Action verb] [your duty and/or accomplishment] [quantified results].

[Previous job title] [Company Name], [City, State] [Month/Year] – [Month/Year]

[Earlier job title] [Company Name], [City, State] [Month/Year] – [Month/Year]

[Degree Earned] [University Name], [City, State] [Month/Year] – [Month/Year]

• Relevant coursework: [Course Names]
• Honors and awards: [Any relevant honors or awards]

Certifications

• [Certification Name], [Issuing Organization], [Month/Year]
• Technical skills: List relevant technical skills
• Hard skills: List role-specific practical skills

Additional   sections

• Languages: List any languages spoken, if applicable.

Projects (if applicable)

            [Project title]           [City, State] [Month/Year] – [Month/Year]

            Description of responsibilities and achievements.

Choose the reverse chronological order

The reverse chronological resume  is the most common and a favorite among recruiters for two main reasons. Firstly, it follows your natural career progression, with resume sections  ordered in a predictable way. More importantly, it allows hiring managers to quickly identify your most recent job and assess how that experience aligns with the responsibilities of the position you're applying for.

The elements that recruiters expect to see on a traditional resume  are listed below.

The top sections on an ATS-compliant resume

• Professional summary : Summarizes your key qualifications for the role.
• Professional experience : Shows your work history and job-related achievements.
• Skills : Highlights relevant abilities specific to the job.
• Education : Lists your academic background relevant to the role.
• Certifications : Displays any professional certifications pertinent to the job.

Create an easy-to-read resume layout

Use professional fonts  like Arial, Rubik, Lato, or Volkhov, sized 10-12 pt. (This doesn’t mean that ATS won’t parse Comic Sans; it only means recruiters will hate it).

To improve the overall readability of your resume, set the margin size  between 0.5 and 1 inch and provide ample space between sections. When naming the sections, use conventional labels. For example, "Skills" should be "Skills," not "What I’m Good At." ATS systems are not familiar with creative language.

Single and double-column templates , colors , and photos typically won’t affect ATS scanning. However, keep in mind that US resume standards  advise against including a photo .

Be mindful of special characters

The devil is in the details. Some applicant tracking systems might not parse small things such as the date format, commas vs spaces (commas are better) between skills, or bullet points. For example, recruiter and career strategist Kristen Fife notes  that one particular type of ATS will turn the text on your resume to HTML for ease of reading, which messes up the graphs, charts, and icons.  

None of Enhancv’s customers who have found a job using our resume builder have reported issues with the number of columns on their job-winning resume.

Go for the right file type

It’s best to save your resume as a PDF  as it preserves the formatting across various devices and most ATS systems can read them. However, there might be some that cannot, so before sending out your resume, double-check the job specifications for a preferred file format.

Remember, while it’s important to build a resume that passes ATS scanning easily, it’s even more crucial to make it readable for recruiters and employers. They will not  dismiss your application just because the software couldn't process it. In fact, all the recruiters we've spoken with say they skim each resume they receive. So, to increase your chances of getting an interview call, focus on impressing the hiring manager.

See how below.

What matters most on your resume is the content, of course. If the language you use doesn’t match the language in the job description, your resume might not parse, or it will, but it will be ignored by the recruiter.

That’s why we put so much stress on keyword relevance and the importance of tailoring your resume to each job  you’re applying for. Ideally, you should approach your document with both ATS and the recruiters in mind.

Here’s what you need to know when weaving keywords into your resume:

• Analyze the job description : Identify keywords in the job posting, particularly skills, qualifications, job titles, and specific software or tools  mentioned.
• Use job title and relevant keywords in the header : Include the exact job title you are applying for in the resume header. For example, "Experienced Marketing Manager " if the job title is "Marketing Manager."
• Incorporate some keywords in the summary : Write a brief professional summary  at the top of your resume that includes key terms or required soft skills  from the job description. For example, "Results-driven Marketing Manager with expertise in digital marketing, SEO, and content strategy." This would reassure the recruiter that you have what it takes to do the job.
• List skills and keywords in the skills section : Create a skills section where you list hard skills  relevant to the job. With our resume builder, you don’t have to worry about formatting your skills section — it’s automatically done for you.
• Integrate keywords into the work experience section : Describe your job responsibilities and achievements using action verbs  or strong adjectives from the job description . To prove these are not just empty words, quantify your successes by adding tangible results .  For example, "Managed a team of 10 to execute digital marketing campaigns, increasing organic traffic by 50%."
• Mention keywords in the education and certifications section : You can include relevant coursework, projects, or certifications that match the keywords . This could be done by adding a bullet point under your education details  ("Completed coursework in Data Analytics, Machine Learning, and Advanced Excel”) or separately, under Certifications (“Certified Project Management Professional (PMP).
• Use synonyms and variations : To ensure your resume is picked up by ATS, use different forms of keywords (e.g., "analyzed" and "analysis"). We advise you to include both acronyms and full phrases (e.g., " SEO " and "Search Engine Optimization") because some ATS systems may not recognize the short form.
• Review and edit for a natural flow : Make sure that the inclusion of keywords does not disrupt the readability of your resume. Overstuffing will make it sound robotic and less appealing to human readers. The best way to do this is to have someone review your resume to check that it reads naturally and clearly.

By following these steps, you can successfully incorporate keywords into your resume, making it more likely to pass through ATS screenings and get noticed by recruiters.

Next, we’ll see these tips in action by tailoring a resume to a real-world job description.

To explore how you can create a targeted resume  (one that’s strictly tailored to the job you’re applying for), let’s first take a look at a Senior Software Engineer job posting.

Job Description

The Senior Software Developer writes code that meets specifications for large and highly complex software programs and systems. This role involves developing software applications and tools, participating in software design, and implementing activities that impact important components and processes of the work of the unit, team, or projects. The developer demonstrates proficiency in most areas of the professional function and in-depth specialization in some.

You are motivated to achieve operational targets with significant impact on team or unit results and work with limited managerial oversight at critical milestones. You are driven to develop solutions, anticipate and prevent problems, and contribute to the continuous improvement of technology processes and tools. You possess a passion for games and emerging technologies and trends and thrive on seizing opportunities promptly.

Responsibilities

• Write and review code to meet specifications for large and complex software programs and systems.
• Design, develop, and implement interactive games tailored to The Washington Post brand and audience.
• Develop and maintain software applications and tools. Participate in software design and implement improvements to existing systems.
• Develop scalable and efficient game systems that seamlessly integrate with our existing platform.
• Implement activities that impact important components and processes of the team or projects.
• Demonstrate proficiency in most professional functions and specialize in some areas.
• Anticipate and prevent problems and roadblocks before they occur.
• Develop design skills and maintain a comprehensive understanding of the organization's software applications and tools.
• Interact with internal and external peers and managers to exchange complex information related to areas of specialization.
• Receive work in the form of short- and mid-term assignments, applying independent judgment.
• Mentor less experienced team members and provide guidance, coaching, and training.
• Manage technology projects and processes within the team, sometimes directing and reviewing the work of others.
• Lead project teams in the absence of management or upper-level professionals.

Requirements

• Advanced knowledge of programming languages important to the organization, including proficiency in Javascript, HTML, and CSS.
• Strong experience in React, TypeScript, AWS
• Familiarity with performance tools like lighthouse, Node, Phaser, PixiJS, ThreeJS, TailwindCSS
• Typically requires a University Degree, certification, or equivalent experience.
• A minimum of 5 years of progressively complex related experience.
• Ability to develop solutions and communicate effectively with internal and external parties.
• Experience managing technology projects, programs, or processes.
• Ability to coach or review the work of other technology professionals.
• Advanced knowledge of the technical discipline, obtained through advanced education combined with experience.

Knowledge and problem solving

• Comprehensive understanding of the organization's current software applications and tools.
• In-depth knowledge of programming languages and proficiency in key technical areas.
• Ability to anticipate and prevent problems, demonstrating advanced problem- solving skills.
• Developing design skills and implementing improvements to existing processes and tools.

Negotiations and interactions

• Interact with internal and external peers and managers to exchange complex information.
• Occasionally influence other teams to accept technology processes or products, requiring detailed explanations or interpretations.
• Communicate with parties within and outside the department, and occasionally with external parties such as customers and vendors.
• Provide guidance, coaching, and training to other employees within the unit.
• Lead project teams in areas of expertise and in the absence of management.
• May manage components of new technology, products, or tools.

This job ad is packed with details that the candidate could easily integrate into their resume. First, we’ll explore how a targeted work history section can look based on the information above.

ATS-compliant resume experience section

• • Designed and implemented interactive games tailored to the DevEx brand and audience, resulting in a 25% increase in user engagement.
• • Developed scalable and efficient game systems, reducing server response time by 40% using AWS and performance tools like Lighthouse.
• • Managed technology projects and processes, mentoring 5 junior developers and ensuring 100% on-time project delivery.
• • Anticipated and prevented problems, leading to a 30% reduction in software bugs and improved system reliability.

This experience section entry is both ATS and recruiters-friendly for several reasons:

• Structured format : The structured format with distinct sections for job position, workplace, location, date range, and bullet points helps ATS systems parse the information correctly and consistently.
• Concise and clear : The section is concise, using clear and straightforward language to convey the candidate's qualifications and achievements, making it easy for both ATS and human recruiters to read.
• Relevant keywords : The job description  and bullet points include relevant keywords like "JavaScript," "HTML," "CSS," "React," "AWS," "performance tools," "Lighthouse," and "mentoring," which match the job posting's requirements.
• Action verbs : Each bullet point starts with strong action verbs such as "Designed," "Developed," "Managed," and "Anticipated," making the accomplishments clear and impactful.
• Quantifiable achievements : The inclusion of specific metrics (e.g., "25% increase in user engagement" and "40% reduction in server response time,") provides concrete evidence of success.

Next, we focus on another important element of an ATS resume—the skills section.

ATS-optimized resume skills

As mentioned earlier, listing your practical skills on a resume is relatively easy. Our resume builder ensures their formatting remains intact.

Below are the technical skills a software engineer should include on their resume. However, if these skills are already listed in another section, there’s no need to repeat them.

Skills and knowledge

• AWS (Amazon Web Services)
• TailwindCSS
• Performance tools (e.g., Lighthouse)
• Project Management
• System Integration
• Customer and vendor interaction

This skills section includes specific keywords and phrases directly from the job description, so there’s a high match rate with the job posting. Additionally, it covers a broad skill set, demonstrating the candidate's comprehensive qualifications and making the resume more likely to impress a recruiter.

Education and certifications for ATS compatibility

When building your education and certifications section, prioritize relevance and only list accomplishments and credentials that are job-relevant.

Here’s how an education and training background could look for the specific role we’re discussing.

• • Relevant coursework: Advanced Algorithms, Software Engineering, Web Development, Cloud Computing, Data Structures

Last but not least, let’s dive into building a resume summary that not only passes ATS screens with ease but also makes recruiters want to learn more about you.

How to write an ATS-friendly resume summary

Even though this section is placed at the top of your resume, we advise writing it last, after crafting all the other sections. This way, you’ll have all the information ready and will only need to summarize it.

To make your summary statement ATS-friendly, try to word your qualifications and expertise in the same way they’re presented in the job post. For the software developer role described above, a compelling summary would look like this:

So what makes it a good summary for the role?

• Comprehensive skills : The section summarizes relevant skills, experience, and capabilities in a concise manner (3-5 sentences max), clearly communicating the candidate's qualifications.
• Relevant keywords : We see key terms from the job description such as the job title, some tech tools and needed certificates.
• Quantified achievement : The candidate doesn’t fail to include a specific, measurable accomplishment ("increasing user engagement by 25%"), which demonstrates proven success and effectiveness.
• Professional tone : The choice of action verbs and adjectives creates a compelling and professional narrative without using the first-person perspective  which can sometimes be perceived as arrogant by human readers.

To optimize resume space, avoid repeating keywords. Say you’re AWS-certified. List this in a dedicated certifications section along with other credentials, or include it in your header or summary as a stand-alone achievement. Just don’t write it twice.

Rely on our tips to build a clear and ATS-friendly resume, but remember, the ultimate goal is to demonstrate to the hiring team that you have thoroughly studied the job description and can effectively contribute to the organization.

Here are some ready-made resumes with proven ATS success rates that you can use and adapt to your own needs. These resumes are designed for industries where applicant tracking software is commonly used.

IT Specialist Resume Example

Network Administrator Resume Example

Registered Nurse Resume Example

Lab Technician Resume Example

Financial Analyst Resume Example

Accountant Resume Example

Sales Associate Resume Example

Store Manager Resume Example

Production Coordinator Resume Example

Quality Control Inspector Resume Example

Administrative Assistant Resume Example

Policy Analyst Resume Example

Teacher Resume Example

Academic Advisor Resume Example

Hotel Operations Manager Resume Example

Front-Desk Receptionist Resume Example

Network Engineer Resume Example

Customer Service Resume Example

Marketing Manager Resume Example

Graphic Designer Resume Example

The purpose of this ATS resume examples guide is to explain how much ATS actually matters for your resume and to address common industry myths honestly.

Here are the main takeaways:

• How ATS works : Above anything else, ATS helps companies manage job applications efficiently. It stores, organizes, filters, and parses resumes, but the final hiring decision is made by human recruiters.
• When ATS matters : These types of software are crucial for large companies that receive high volumes of applications. Smaller companies and startups might not use ATS, so optimizing your resume for human readers is equally important, if not more so.
• Tips for resume ATS optimization : Focus on a clear and simple format to ensure readability by both ATS and recruiters. Make sure you integrate keywords from the job description naturally within your resume.
• Debunking common myths : ATS don't automatically reject resumes solely based on keywords. Most ATS don't rate or decline applications; they help manage and organize them. Formatting issues can affect parsing, but ATS does not fully automate the hiring process.
• Future-proofing your resume : Keep your resume organized and readable to accommodate evolving ATS technologies. While you should use relevant keywords and ensure your resume format is ATS-friendly, always prioritize readability for human reviewers.

Looking to build your own ATS resume?

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16 ATS-Friendly Resume Templates [Great for 2024]

You found a job you're perfect for.

You put a ton of effort into perfecting your job application and you send it. But then weeks pass by and you still have no response.

What gives?

Well, sometimes you're not a good fit, and sometimes your resume gets rejected by an applicant tracking system (ATS) before a hiring manager even sees it. Applicant tracking systems can have trouble scanning resumes that have unusual layouts, uncommon fonts, or other formatting quirks.

So, if you're not using an ATS-optimized template or following an ATS-friendly format, it's even more likely that you won't get called back.

This is where we come in.

In this article, we're going to cover:

What Is an ATS-Friendly Resume Template?

16 ats-friendly resume templates, 7 tips to make your resume ats-friendly.

...and more!

Let's get started.

Want an ATS-friendly resume fast? Use one of our templates!

They're engineered to make it past the world’s most sophisticated applicant tracking systems.

An ATS-friendly resume template is designed and tailored to pass through applicant tracking systems (ATS) without getting rejected. ATS are types of software most companies use to scan, sort, and rank job applications before they reach human recruiters or hiring managers . The ATS extracts information from your resume and decides if you have what it takes to pass the initial screening.

Unfortunately, the ATS can only read your resume if it’s structured a certain way . If you used an unusual resume format , included too many graphics, or picked a font the ATS doesn’t support, your resume could get rejected automatically.

So, using an ATS resume template ensures that your resume's content is the only thing standing between you and the hiring manager’s desk. When no formatting issues can get in your way, you’re that much closer to making it to the next stage of the hiring process!

6 Pros of Using an ATS-Friendly Template

Using an ATS-friendly template is your resume’s best chance to land on a hiring manager’s desk and impress them. 

Here are some of the main perks of using an ATS-friendly template:

• Guaranteed readability. The ATS can easily read and categorize your relevant skills and experiences.
• More visibility. You’re more likely to pass the ATS screening and make it to the hiring manager.
• Time-saving. Using a pre-formatted template lets you focus on your resume’s content instead of spending hours tweaking the layout.
• Visually appealing. ATS-friendly doesn't mean boring - the right template looks as good to a human hiring manager as it does to an ATS.
• Easy to update. You can quickly adjust your resume for different job applications without reformatting everything each time.
• Customization options. Adjust your resume’s layout , colors, fonts, and sections to match your style while staying ATS-friendly.

Want to make sure your resume gets past the applicant tracking system? Learn about the most common ATS formatting mistakes and avoid them!

Not every resume template you’ll find online is ATS-friendly.

Take your job hunt to the next level by using our free resume builder and choosing one of our trusted ATS-ready resume templates:

#1. Basic Resume Template

This resume template is versatile and you can personalize it to fit different industries. Its basic design allows the resume content to be front and center.

#2. Minimalist Resume Template

The minimalist resume template is ideal for applicants at any career level and across any industry. You can change the two-column layout and colors according to your style.

#3. Traditional Resume Template

This template offers the traditional resume look. It’s a safe choice for any applicant who doesn’t want to get too creative with their resume.

#4. Modern Resume Template

The modern resume template is guaranteed to help you make an impression on the hiring manager. It’s ideal for applications to startups or marketing agencies.

#5. IT Resume Template

This IT resume template will ensure your application breezes past the ATS and grabs the employer’s attention. The stark contrast between the two-column layout guarantees that your tech know-how pops out.

#6. Functional Resume Template

This functional template is ideal for any industry. The structure lets you emphasize your skills, education, or work experience in equal measure.

#7. Professional Resume Template

The professional resume template uses a strategic pop of color to make every entry of your work experience catch the hiring manager’s eye. Whether you’re just starting your career or have decades of experience, it’s the perfect choice.

#8. College Resume Template

For recent graduates or applicants with little to no experience in the field, this is the best template out there. It lets you expand on your education, relevant skills, and supplementary sections while maintaining a sleek design.

#9. Creative Resume Template

The creative resume template sticks out with a bold header guaranteed to make any hiring manager read it. Choose this template if you’re looking to make it in a creative field like graphic design, animation , or content marketing.

#10. Skill-Based Resume Template

If you’re looking to try a new field, opt for the skill-based resume template. The bold colors and emphasis on skills over work experience are sure to assist your career change and make an employer interested.

#11. Hybrid Resume Template

Choose the hybrid resume template if you want the best of both worlds. It lets you combine the reverse-chronological with the skill-based resume format, and the stark contrast between the different sections of your resume is sure to make it memorable.

#12. General Resume Template

The general resume template fits all types of applicants, whether you’ve got decades of work experience or you’re just getting started. The bold header guarantees that the hiring manager will remember your name and it’s a safe choice for industries like sales and business.

#13. Executive Resume Template

For applicants with more experience in their chosen field, the executive resume template could be the right choice. It focuses on work experience and skills and uses minimal color to make your application pop.

#14. Simple Resume Template

This all-time favorite template keeps things simple yet eye-catching with its use of an accent color. The simple resume template is a great way to emphasize your work experience and skills without using too many graphic elements.

#15. Tech Resume Template

The tech resume template is perfect for anyone applying to IT, communications, data science , or engineering. The clean four-piece layout neatly organizes your resume’s crucial sections and shows the hiring manager you’re all about practicality.

#16. Combined Resume Template

If you’re someone who thinks outside the box, then the combined resume template is for you. The layout lets you combine a reverse-chronological approach to your work experience along with a detailed breakdown of your skills and other certifications .

How Does an ATS Work?

The ATS functions as a central database for resumes and other candidate information, streamlining the recruiting process.

The employer writes a job description and uploads it to the ATS. When you submit your application, the ATS scans your resume for keywords related to the job requirements. These can be anywhere, from your resume summary to your skills, work experience , education, or other qualifications.

The ATS analyzes whatever it reads and ranks candidates based on it. The resumes that don’t cut it get rejected and never reach a human hiring manager.

Most companies use ATS because of the sheer volume of applications they receive.

A single job ad can attract hundreds of applicants, which would be pretty overwhelming for hiring managers to review manually.

While this may seem unfair to you as a candidate, ATS have been in use for decades, and they’re not going anywhere. In fact, 95% of professionals report that ATS has improved their company's hiring process, so they’re here to stay.

And the better you understand the ATS, the better you can optimize your resume so you can make it past those pesky robots and into a hiring manager’s hands!

Even when your resume makes it to a hiring manager, they only spend an average of six seconds deciding if it’s worth reading in depth. Read our dedicated article to learn how to impress them in that short period!

Here are some resume tips to help you keep your next resume ATS-friendly:

• Choose a simple format. Avoid complex layouts, tables, or graphics that ATS might struggle to read.
• Use standard section headings. Clear titles like "Work Experience" and " Education " will help the ATS recognize what it’s looking at.
• Include relevant keywords. Always incorporate words and phrases from the job description. Just make sure you weave them in naturally so a human can read them in context after the ATS approves your resume.
• Stick to professional fonts. Opt for easy-to-read but not overused fonts. We recommend something like Lora, Roboto, or Ubuntu.
• Save it in the right file format. Always submit your resume as PDF , unless the job ad specifies otherwise.
• Spell out acronyms. It’s a safe bet to include both the full term and its acronym, just to make sure that the ATS picks up on it. E.g., Search Engine Optimization (SEO) .
• Proofread carefully. Typos and misspellings can prevent the ATS from recognizing important keywords in your resume.

Just don’t forget that you’re writing your resume to impress a human hiring manager. Beating the ATS is only the first step to a successful job application!

How to Tailor Your ATS-Friendly Resume to a Job

Having an ATS-friendly template is the first step to a successful job hunt but it’s not the only step you need to take.

After the ATS has successfully scanned your resume, it’s going to search for keywords that match the job requirements, and then it’ll produce a percentage rating. That number determines how well you fit the hiring manager’s criteria – the higher the number, the more likely a human will read your resume. 

So, you need to pay very close attention to the words you use in your resume because they make or break your chances of getting past the initial screening.

This is where tailoring your resume for the ATS comes in.

To get started, you need to identify the relevant keywords by carefully analyzing the job advertisement.

Look for specific skills, qualifications, and phrases that show up multiple times or something you think is emphasized. Pay attention to both technical skills and any soft skills mentioned in the job description.

Where Do I Use Resume Keywords?

Once you find all the relevant keywords, you should include them in your resume.

Here are a few sections where you could do that:

• Resume summary. This brief paragraph at the top of your resume is a great place to include a few keywords that match the job description, especially when it comes to achievements or years of experience. If you’re new to the job market, opt for a resume objective instead and emphasize your skills and education.
• Work experience. This section entails the bulk of your resume, so this is where you want to focus. Try to mirror the language of the job ad when describing your roles and achievements. You should try using action verbs and power words to show initiative. (E.g.', 'spearheaded X’ instead of ‘was responsible for X’)
• Skills section. Always list both hard and soft skills that match the job requirements. Don’t mention any basic computer skills if the ad is only looking for advanced skills - focus on the requirements you match, not on every skill you have.
• Education. We usually recommend keeping this section brief since it’s pretty straightforward as far as the ATS is concerned. Just list your degree type and the name of your major and university. If you’re a recent graduate , you can include relevant coursework, projects, or thesis topics that align with what the employer is looking for.
• Optional sections. If you still have some space left on your resume, sections like personal projects, extracurricular activities, or additional courses can be great places to incorporate more keywords. For example, if you've completed a relevant online course or volunteered in a related field, mention it.

How to Use Resume Keywords Properly

It’s easy to get carried away when you want to include as many keywords in your resume as possible to beat the ATS.

But, as we already mentioned, you need your resume to be coherent - at the end of the day, its job is to impress a human hiring manager. Stuffing it with random keywords so you pass the ATS won’t cut it.

Let’s say you’re applying for a data analyst position. 

These are the requirements from the job posting:

• 3+ years of experience working with SQL, Python, or R
• Advanced knowledge of MS Excel, including Macros, Pivot tables, Vlookup, and Index functions
• Proficiency in data modeling techniques and relevant tools
• Strong analytical, technical, and problem-solving skills

You'll be responsible for analyzing complex datasets, creating insightful reports, and collaborating with cross-functional teams to drive data-informed decisions. If you're passionate about turning raw data into actionable insights and thrive in a fast-paced environment, we want to hear from you!

Then, you should mention the following keywords and skills in your resume:

• Analytical skills
• Technical skills
• Problem-solving

Some other useful keywords would be:

• Data modeling

The more matching keywords you add, the better. 

Now, let’s look at some examples.

As a data analyst, I analyzed data using SQL, Python, R, and Excel to pivot table the company's data modeling needs analytically.

As a Data Analyst, I leveraged SQL and Python to analyze complex datasets, creating insightful reports that drove data-informed decisions across the organization.

See what we mean? Stuffing your resume with random keywords will only get you so far.

But if you go for a compelling narrative that shows the hiring manager that you’re the ideal candidate for the position, you’re all the more likely to land an interview and get your dream job.

New to writing your resume? No need to panic! Just check out our detailed guide on how to make a resume for beginners.

FAQs About ATS-Friendly Resume Templates

Are you still wondering something about ATS-friendly resume templates? Check out the answers to some of the most frequently asked questions below.

#1. Can I Add Graphics to My Resume?

You can add graphics to your resume, but you’re better off avoiding them if you want to pass the ATS. Most applicant tracking systems can't read images or design elements, which means important information can be overlooked and it could cost you an interview opportunity.

If you want to show off your graphic design or illustration skills , just include a link to your online portfolio or professional website. This way, you can keep your resume ATS-friendly while still giving hiring managers a chance to see your design skills.

#2. What Is the Most ATS-Friendly Resume Format?

The most ATS-friendly resume format is the reverse-chronological resume format . This format lists your work experience at the top, starting with your most recent job and going backward in time. It's easily recognized by the ATS and is what hiring managers typically expect to see.

The reverse-chronological format lets you highlight your most recent and relevant achievements first, which is what employers are most interested in. So, sticking to this resume format overall increases your chances of getting past the initial screening.

#3. How Do I Know If My Resume Is ATS-Friendly?

There are a few ways to check if your resume is ATS-friendly . The easiest one is to try copying and pasting your finalized resume’s text into a plain text document - if it looks too messy or information is missing, an ATS might struggle with it too.

Beyond that, just use a simple, clean format without complex graphics or tables and stick to standard section headings and fonts.

#4. Is PDF or Word Better for ATS?

PDF should be your go-to format for submitting your resume. It keeps your formatting intact across different devices and programs the hiring manager might use to open it.

But you should always check the job ad first before you decide on a file format for your resume. If it specifically requests you submit your resume as DOC or DOCX, use that instead. If the employer explicitly asks for a specific format, it means the company is using an older ATS that won’t be able to read your PDF.

Key Takeaways

And that’s a wrap!

We’ve taught you all there is to know about ATS-friendly templates and how to tailor yours. 

Let’s revise the main points one last time:

• An ATS-friendly resume template is a template that can be easily read by applicant tracking systems.
• Over 70% of resumes don't make it past the ATS to a hiring manager's desk, so optimizing your resume for this initial screening is crucial.
• Using an online resume builder like Novorésumé gives you plenty of pre-formatted resume template choices, all stylish and recognizable by ATS.
• Use standard section headings like "Work Experience" and "Education" to help the ATS categorize your information correctly.
• Make sure you search the job ad for keywords and phrases you can mention in your resume to tailor it to the specific role you’re applying for.
• While optimizing for ATS is important, always write your resume with human readers in mind too.

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Jobs and Talent — 8 min

ATS-friendly resume formatting (& mistakes to avoid)

When submitting a resume, you’re not just battling other candidates for attention‌ — ‌you’re also up against Applicant Tracking Systems (ATS). If your resume isn’t ATS-friendly, it might not even make it into the hands of a human recruiter. To boost your chances of landing that job, understanding how to format your resume for ATS is a must.

In this article, Remote shares the basics of formatting your resume for ATS , common formatting mistakes to avoid, and tips to secure your next job .

How does an ATS work?

Why you need to format your resume for ats, how to format your resume for ats , the most common ats resume mistakes (and how to avoid them), final tips for ats-friendly resume formatting , pass the ats test with remote talent .

An Applicant Tracking System is software used by companies to streamline their recruitment process. Instead of manually sifting through hundreds of resumes, recruiters rely on ATS to filter applications, search for specific keywords, and find promising candidates. 

The ATS scans resumes and ranks them based on how well they match the job description. It looks for key phrases, job titles, skills, and relevant experience. If your resume doesn't meet the required standards‌ — ‌whether because of improper formatting or missing keywords‌ — ‌it could be automatically discarded. 

It’s important to format your resume for ATS, as chances are your resume will pass through one. Whether you're applying to a tech startup or a large enterprise, companies cross various fields use ATS to hire top talent.

ATS are designed to scan and analyze resumes for specific keywords and relevant information quickly. Overly complex designs, images, and non-standard fonts can confuse the ATS, causing it to misinterpret or omit crucial details. 

By using a clean, straightforward format with clear headings, bullet points, and standard fonts, you ensure that the system can easily parse your resume. Good formatting increases the chance of your application reaching a human recruiter for consideration.

Simplicity is key when formatting your resume for ATS. Here’s how to ensure your resume gets past the system:

1. Use standard fonts and a simple layout

ATS systems can struggle with complex layouts or unique fonts. Stick to standard, easy-to-read fonts like Arial, Calibri, or Times New Roman. Avoid using headers or footers, and keep your resume in a straightforward, single-column layout. 

2. Optimize for keywords

Your resume needs the right keywords to catch the attention of ATS and human recruiters. These keywords should match the job description, particularly for required skills and job titles. But don’t overdo it‌ — ‌strategically place relevant keywords to ensure your resume sounds natural to both the ATS and a human recruiter.

3. Use proper file formats

Submit your resume in a file type the ATS can easily read. The most widely accepted formats are .docx or PDF files. Double-check the job posting to see if a specific format is requested. If the ATS can’t read your file, your resume might get ignored.

4. Stick to traditional sections

ATS systems recognize standard resume sections like “Work Experience,” “Education,” “Skills,” and “Contact Information.” Make sure your resume includes these sections with clear headings. Anything too creative or unconventional could confuse the ATS.

Here’s a quick layout to guide you:

Contact Information (top of page, no graphics)

Professional Summary (short and keyword-optimized)

Work Experience (list in reverse chronological order, including job titles that match the posting)

Education (skip less relevant degrees)

Skills (use job-related keywords)

People often make common ATS resume mistakes because they may not fully understand how these systems work. These misunderstandings can lead to resumes being overlooked, even if the candidate is highly qualified.

ATS software is designed to scan for specific keywords and structured information, not design elements. Keeping this in mind, here are the most common ATS mistakes you should avoid when formatting your resume.

1. Complex formatting and graphics

While visually striking resumes may appeal to human eyes, they often confuse the ATS, which read and analyze text, not images or intricate layouts. 

Avoid complex formatting like tables, charts, text boxes, or embedded graphics. Skip logos and multi-column formats. These elements cause important information like job titles, skills, or qualifications to be misinterpreted or skipped entirely.

Instead, use bullet points for easy readability, clear headings, and avoid using columns or excessive styling. By keeping the format simple, the more likely an ATS sees you as a good match for an open role.

2. Overloading keywords

Yes, keywords matter, but stuffing your resume with every possible industry buzzword is a bad strategy. ATS algorithms are smart enough to detect keyword stuffing, which can lower your score in the system. Focus on organically integrating relevant terms instead of cramming them in unnaturally.

3. Incorrect file formats

Some ATS systems may struggle to parse certain PDF files, especially if they are not text-based or if they contain complex formatting. On the other hand, plain text files (like .txt) might seem readable but can strip out important formatting. 

To avoid these issues, always check the application instructions for preferred file types. If there are none, stick to common formats like .docx or simple PDFs. If you choose to use a PDF, ensure that it is saved as a text-based PDF rather than an image-based or overly designed one. 

When naming your resume, avoid using dates or version numbers like “JohnDoe_Resume_v3.pdf” unless explicitly requested.

4. Not customizing for each job

One-size-fits-all resumes don’t work well with ATS. Tailor your resume for each job application by incorporating the specific keywords from the job posting and focusing on relevant experience.

A generic resume may not include the exact terms or phrases that the ATS is scanning for, causing your application to be filtered out, even if you’re a strong fit. By tailoring your resume to reflect the key skills, experiences, and qualifications mentioned in each job posting, you increase the likelihood that the ATS will recognize your resume as relevant and pass it through to the recruiter. This customization also shows that you’ve taken the time to align your experience with the company’s needs, making you a more attractive candidate.

5. Forget to proofread

Even small errors, like typos or incorrect punctuation, can affect how the system interprets your information. Mistakes like misspelled keywords or inconsistent formatting can lead to the ATS failing to recognize important information in your resume.  

Don’t forget to proofread to make sure your resume is error-free. This also shows your attention to detail and professionalism, qualities that both ATS and human recruiters value.

Here are some final takeaways to keep your resume in the running:

Stick to simple, traditional formatting without complex graphics or images.

Use job-related keywords that match the description. Don’t overstuff keyword. 

Save your resume in a compliant file format. Name your file correctly.

Tailor your resume to each job you apply for, focusing on relevant experience and skills.

Proofread your resume to make sure it's error-free and reads well.

An ATS-friendly resume can make all the difference in getting your application seen by a human recruiter. By following these guidelines, you’ll significantly improve your chances of landing an interview .

Formatting your resume for ATS gets you one step closer to your desired job. It’s one of the many hurdles a job seeker needs to overcome to get hired by top employers. 

Don’t let your resume get lost in the ATS shuffle‌ — ‌ Remote Talent helps you stand out to top companies worldwide. Filter your job search by location, remote work setups, and pay ranges to make sure only the employers you want notice your resume. Plus, the platform is free of costs with no ads to make your job search easier. 

To match with top global employers, create your free account with Remote Talent today.

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