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5 Business Cover Letter Examples for Success in 2024

• Business Cover Letter
• Entry-Level Business
• Business Administration
• Business Manager
• HR Business Partner
• Write Your Business Cover Letter

You’re passionate about optimizing processes and achieving company goals. Businesses know they can count on you to manage expense reports and income statements, use your sales skills to increase profits, and much more while on the job. 

But are you capable of writing a great cover letter to accompany your stellar business resume for the competitive business space?

While you may be a business expert, creating a cover letter can be challenging. That’s why we’ve compiled some effective business cover letter examples that will land you the job in 2024.

Business Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your business cover letter!

123 Fictional Avenue San Jose, CA 76208 (123) 456-7890

July 20, 2023

Arjun Iyer eBay Inc. Hiring Manager 123 Fictional Lane San Jose, CA 76208

Dear Mr. Iyer:

eBay’s commitment to enabling economic opportunity and creating a better, sustainable form of commerce resonates deeply with me, making me eager to contribute to your mission. I am excited to apply my skills to the role of business assistant at eBay.

During my tenure as a junior business analyst at Adobe, I worked extensively with data and was responsible for examining a wide range of data sets, identifying trends and anomalies, and designing compelling presentations to communicate my findings to a non-technical audience. This approach to data analysis led to a 34% increase in data-driven decisions within the company.

I also managed a diverse portfolio of projects, demonstrating exceptional organizational and leadership skills and initiated and led a project optimization initiative that resulted in a 21% reduction in project delivery timelines.

An in-depth understanding of CRM systems and a commitment to excellent customer service also allowed me to see a 32% improvement in client retention rates.

eBay’s recognition of the crucial role that business strategy and customer satisfaction play in their success aligns with my expertise and aspirations. I am excited about the opportunity to support eBay in refining its business processes and enhancing customer experiences. Thank you for considering my application. I look forward to the prospect of further discussing how I can contribute to your team.

Mateo Vargas

Why this cover letter works

• Detail specific examples from your life that connect to how the company does business. A personal anecdote can go a long way.
• This helps the employer visualize how your skills can fit into and improve their business operations.

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Entry-Level Business Cover Letter Example

Copy this text for your entry-level business cover letter!

123 Fictional Avenue Houston, TX 76208 (123) 456-7890

December 18, 2023

Riley Parker First Horizon Bank 123 Fictional Lane Memphis, TN 38101

Dear Mr. Parker:

Having followed First Horizon’s initiatives in financial literacy and local development, I’m keen to align my skills with a bank that clearly values both its customers and its social impact. It is with great enthusiasm that I apply for the administrative assistant position at your esteemed organization.

In my previous role at Radiant Group of Companies, I managed 38 corporate events including large-scale conferences and client meetings. Balancing multiple event logistics simultaneously, I ensured each event ran smoothly, often under tight deadlines. Here my strategic event planning skills and attention to detail resulted in a 19% boost in the number of event attendees, contributing significantly to our company’s branding efforts.

Moreover, my time at AutoZone allowed me to showcase my proficiency in document formatting and management where I successfully reformatted and handled 627 critical documents. My role also involved extensive travel arrangements for senior management, which included coordinating itineraries for international and domestic travel and managing last-minute changes seamlessly. My efficiency in this area reduced travel costs by $4,982 through effective negotiation with travel providers and meticulous planning.

Furthermore, my tenure at ServiceMaster involved managing high-volume email correspondence, where I maintained a response rate of 97% within 24 hours, acting as a communication liaison between various departments and external stakeholders.

I’m eager to bring these experiences to First Horizon Bank and excited about the possibility of joining your dynamic team.

Maya Haddad

• Make sure your cover letter is aligned with the job requirements listed on the application and emphasize them!

Business Administration Cover Letter Example

Copy this text for your Business Administration cover letter!

123 Fictional Avenue Tampa, FL 33601 (123) 456-7890

Zoey Mitchell Tampa General Hospital 123 Fictional Lane Tampa, FL 33601

Dear Mr. Mitchell:

Tampa General Hospital’s reputation as a leading healthcare provider, acclaimed for its cutting-edge medical treatments and compassion towards patient care, deeply connects with my professional aspirations. The hospital’s commitment to innovation and excellence in healthcare operations is what draws me to apply for the position of operations manager.

During my time at InSync Healthcare Solutions, I was able to apply my supply chain management skills in a project that helped reduce supply costs by $12,984 while maintaining optimal inventory levels. This was achieved through two primary techniques including strategic vendor negotiations and the implementation of a lean inventory management system.

In my previous role at Wendover Art Group, my focus on process improvement contributed to smoother procedures across multiple departments while also eliminating redundant tasks that previously cost time and money for the company.

Additionally, my tenure at FrankCrum helped me excel in my abilities in budgeting and financial analysis. In this role, I played a crucial role in managing departmental budgets, where I successfully identified cost-saving opportunities amounting to $326,576 annually.

I’m particularly keen to contribute to your mission of delivering high-quality healthcare by optimizing operational processes and ensuring financial sustainability. I’m eager to discuss how my background, skills, and commitment can be a valuable asset to your team at Tampa General Hospital. Thank you for considering my application.

Maxime Dubois

• Using concrete numbers like “helped reduce supply costs by $12,984” establishes the candidate’s impactful contribution at work. Follow this lead by presenting a track record of significant achievements in your previous jobs. You’re giving recruiters more reasons to call you for an interview.

Business Manager Cover Letter Example

Copy this text for your Business Manager cover letter!

123 Fictional Avenue Dallas, TX 76208 (123) 456-7890

Ahmed Ali Kimberly-Clark Corporation Hiring Manager 123 Fictional Lane Dallas, TX 76208

Dear Mr. Ali:

As a long-time admirer of the Kimberly-Clark Corporation’s reputation for innovation, coupled with a culture of problem-solving resilience, I was compelled to apply for the business manager position. My substantial background in business management makes me an optimal candidate for this role.

My most recent position was as the business development manager at Texas Instruments. Here, we faced challenges regarding product penetration in new markets, to which I responded by instituting an evidence-based market research approach. This initiative resulted in a 53% increase in market reach and boosted sales by 33% over a year.

I also developed solutions for financial estimation issues by spearheading the adoption of advanced financial modeling tools, effectively reducing inaccuracies by 64%.

As a fervent believer in data-driven decision-making, I am committed to enhancing business performance through innovative strategies and solutions. As your business manager, I am eager to employ my skills to further your financial accuracy, increase market reach, and improve project management efficiency.

Thank you for considering my application for this position. I am truly excited about the possibility of contributing to Kimberly-Clark Corporation.

Enclosures: Resume Academic Transcript Certified Financial Analyst (CFA) Certified Public Accountant (CPA)

• Don’t be afraid to share examples of how you’ve led teams to success in the past.
• Use concrete data to support your claims here. Doing so will emphasize your ability to consistently achieve results and gives your cover letter a more professional look.

HR Business Partner Cover Letter Example

Copy this text for your HR Business Partner cover letter!

Aisha Balogun ExxonMobil Corporation Hiring Manager 123 Fictional Lane Houston, TX 76208

Dear Ms. Balogun:

When I read about ExxonMobil’s commitment to workforce empowerment and the application of technology in shaping the future of energy, I knew I wanted to contribute my skills to your esteemed organization as an HR business partner. I am confident that my expertise can further enhance the productivity and efficacy of ExxonMobil’s human resources division.

Your organization’s dedication to creating a workplace culture that fosters innovation and inclusion resonates with my experience in human resources. As an HR associate at ConocoPhillips, I was tasked with managing an employee base of around 2000 personnel. Beyond the regular HR duties, I personally connected with employees to understand their needs and expectations, resulting in an increase in overall employee satisfaction by 46%. I also implemented data analytics to evaluate workforce performance, leading to a 32% reduction in turnover rates.

As a project lead, I worked with three different departments to ensure seamless integration, leading to a 37% decrease in the time spent on recruitment processes. Likewise, addressing any bottleneck in operations is something I prioritize. I found that some procedures were reducing the efficiency of our HR department. In response, I proposed and implemented performance management systems using HRIS, resulting in an efficiency increase of 26% over six months.

I am eager to utilize my skills to improve the effectiveness of your HR operations by joining ExxonMobil as an HR business partner. I am committed to collaborating with various teams to foster a work environment that encourages growth, innovation, and satisfaction. Thank you for your dedication to workforce empowerment, and I eagerly await your response.

Cesar Quispe

• Provide examples where your HR strategies improved employee engagement or business performance.
• Don’t leave hiring managers guessing. Be specific in what you’ve accomplished and what your skills could bring to the hiring company.

Related cover letter examples

• Business Analyst
• Administrative Assistant
• Human Resources
• Executive Assistant

How to Format a Business Cover Letter

Every business offers different products and services and has varying operational policies. Therefore, your cover letter shouldn’t be a one-step copy-and-paste solution for every business-related job you apply to. 

Instead, you want to tailor it based on the job description for each company’s needs. For instance, if you’re applying to a business financial analyst position, you may want to emphasize your knowledge of expense reports and income statements. 

Business cover letter greeting and introduction

As you would do for a business proposal, you want to lead off with a strong opening for your business cover letter. 

The first step is optimizing the greeting with the name of a specific hiring manager since personalization is always a great way to succeed in the business environment. However, if you can’t find a contact person in the job description , company website, or LinkedIn, leading with “Dear [company name] hiring manager” or something similar will also work. 

You also want to immediately connect the values and skills you bring to the table in the opening paragraph. For instance, if the company provides youth educational resources, you could connect to how you’d be passionate about using your sales skills to promote services that help kids feel empowered within their education at an early age. 

The example below is a decent start. That said, it doesn’t address anyone in specific or connect with the company or skills needed for the job the applicant is applying to.

Lead with a stronger connection to the role than this!

I’m excited to be applying for your business management position. I’ve had a strong business acumen from a young age, which is why I decided to go to school for business management. I believe I’m an ideal fit for the position.  

Instead, go for an opener that connects with the company you’re applying to, like the one below, that emphasizes the applicant’s passion for eBay’s sustainable form of commerce. 

Form a relevant connection with the company!

Dear Mr. Iver,

Business cover letter body

You understand the importance of metrics and credentials when making key business decisions. Emphasize those aspects in your business cover letter’s body to create a great foundation for your skills and to emphasize why you’re an excellent fit. 

Some common business metrics you may want to reference include ROI, conversions, or productive efficiency. 

If you don’t have much experience, you can also lean on achievements and courses from degrees in business management, finance, marketing, or other related fields to show you have the right skills for the job . 

Take a look at the example below, which does an excellent job of citing metrics like market reach and increases in sales. 

A good body paragraph optimized with business metrics

Business cover letter closing

You know that a solid closing with a CTA can make a big difference in landing the sale. It can also help when writing your business cover letter. 

Ideally, you’ll want to relate back to crucial characteristics of the position and the company’s mission. For example, if you’re applying to be a business development director for a company that sells fitness equipment, you could relate back to how you want to use your strategic prospecting abilities to help the company grow and achieve its goals of helping more people live a healthy lifestyle. 

The closing below doesn’t end as strongly as you’d like since it doesn’t refer back to the specifics of the position.

Yikes, too bland! 

Thank you for reading my cover letter. I hope to hear back from you soon and would be eager to get started in this position.

Jessica Sanchez

Instead, aim for a closer that sounds eager and engaged with the role, like the one below, emphasizing enthusiasm about joining ExxonMobil’s HR team and their work environment that encourages growth. 

An eager and engaged closer for the win! 

When you sell or develop products, you want to make every effort to stand out in business. You should do the same in the hiring process and submit a cover letter to showcase your skills, even if it’s listed as optional in the job description . 

You know that following up on leads can help land a sale in business. It can also help if you haven’t heard back a week or two after submitting your resume and cover letter. Just remember to keep a professional business tone to leave a good impression. 

The business environment is fast-paced, so your cover letter shouldn’t be longer than one page. To condense what you include, try to focus on the primary needs of the position. For instance, if the company needs help boosting sales, you could emphasize your lead generation and cold calling skills in your cover letter. 

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Business Cover Letter Samples & Examples That Worked in 2024

Creating a business cover letter that's convincing enough to provoke interest and spark curiosity requires a certain finesse. It's definitely not a walk in the park, but with the right guidance, you can pen an excellent cover letter that stands out. 

In this comprehensive guide, we’ll expose you to the secrets of crafting a compelling business cover letter that gets results. Filled with useful tips, examples, and well-articulated guidelines, this guide promises to be your trusty companion in your job hunt journey.

Now, let’s delve into:

• Formatting your business cover letter properly
• Writing an effective header
• Crafting a compelling cover letter headline
• Customizing the greeting of your cover letter
• Building a strong introduction for your business cover letter
• Making your business skills and accomplishments stand out
• Writing a persuasive conclusion
• Avoiding common mistakes on a business cover letter
• Average salary and job outlook for business professionals
• Business resources for job seekers

1. How to properly format your business cover letter

A well-structured business cover letter goes beyond impressive content. Equally crucial is how you package your message, here's how to do it right:

• Consistent font and size: Stick to a single, professional font type throughout your cover letter. Typical business-standard fonts include Times New Roman, Arial, and Calibri at font sizes 10-12.
• Appropriate margins: Set 1-inch margins on all sides to give plenty of white space, making your letter easier to read.
• Single spacing: Ideally, keep the body of your cover letter single-spaced with a space between each paragraph. 
• Contact information: At the top-left corner of your cover letter, include your full name, address, phone number, and email address. For email cover letters, this information can go after your signature.
• Clear sections: Divide your cover letter into clear sections — introduction, body, and conclusion. This gives it a coherent and professional structure.

Lastly, don't forget to proofread your letter to catch any errors or typos. Remember, your business cover letter is your first impression. Make it count!

Keeping these formatting tips in mind will ensure your business cover letter is both smooth to read and easy to navigate.

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2. how to write an effective business cover letter header.

The header of your business cover letter sits at the topmost part of the document. It contains crucial contact details and sets the tone for your letter. So, what exactly should your header contain ? Let's delve in.

Your header should include:

• Your full name
• Your mailing address
• Your phone number
• Your professional email address
• Date of the letter
• Full name and title of the hiring manager
• Company name
• Company mailing address

Now, let's have a look at a couple of examples to differentiate the correct and incorrect ways of formatting:

Incorrect business cover letter header example

[email protected] 1234567 ABC Company Today’s date

Why is this a weak header? It lacks essential information such as your full name, your and the employer's address, and the proper positioning of these details. It's also missing the hiring manager's name and lacks structure.

Correct business cover letter header example

John Doe 167 My Street My City, State, Zip Phone: (123) 456-7890 Email: [email protected] [Today’s Date]

To: Ms. Jane Smith ABC Company 123 Their Street Their City, State, Zip

Why is this a strong cover letter header? In this example, all necessary information is included. The contact information for both the jobseeker and hiring manager is well laid out with clear structure, making it easy for the recruiter to reach out if necessary. 

Remember that the header sets the stage for your business cover letter. And so, it’s definitely worth spending some time getting it right!

3. How to write a compelling cover letter headline

After shaping a professional header, let's focus on the next crucial element: your cover letter headline . This component, particularly important in email applications, serves as your letter's "front door," enticing the reader to enter and explore further. Here's how to make it impactful:

• Be brief but compelling
• Clearly state your intent, including the job title or reference number if available
• Be professional — avoid using slang, jargon or overly casual language

Now, let's look at a few examples of weak and strong cover letter headlines:

Weak business cover letter headline examples

• Job Application
• Resume Attached
• Ready to Get to Work!

Why are these incorrect? They lack specificity. These examples don't mention the role you're applying for and are overly generic ("Job Application", "Resume Attached"). What’s more, "Hello! Ready to Get to Work!" is simply too informal and unprofessional. 

Strong business cover letter headline examples

• Certified SEA Specialist John Doe Applying for Digital Marketing Role
• Bilingual Customer Service Professional for Account Manager Role
• Project Manager with 5 Years in Tech Seeking New Challenges

Why are these examples correct? These headlines are not only concise but also indicative of what's to come in the letter body. They mention the role targeted, offer a quick peek into the candidate's qualifications or unique selling points (certification, bilingual skills, industry specific experience), and thus add an intriguing layer to the professionalism. 

Remember, a powerful headline is essentially your “elevator pitch” — it should succinctly celebrate your most relevant strengths and hint at the potential value you could bring to the role.

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4. How to customize the greeting in your business cover letter

Personalizing the greeting in your business cover letter is more than just a polite formality — it's a subtle yet powerful way to convey respect and show that you've put in the effort to research the company . 

Why is it important? A personalized greeting creates a connection, demonstrating that you're not just sending a generic application but you've taken the time to tailor your letter to this specific job and company. 

But where do you find the name of the hiring manager? Here are some sources:

• The job listing: Sometimes, the name of the hiring manager may be given in the job advertisement.
• Company website: Many companies have a team page on their website where they list key personnel.
• LinkedIn: This professional networking site is a treasure trove of such information.
• Call or email: If you can't find the information online, it may be worth making a quick phone call or sending an email to the company to ask.

Let's look at examples of personalized greetings

• Dear Hiring Manager Nelly Johnson,
• Dear Mrs. Johnson,
• Dear Nelly Johnson,

Now, what if you've searched everywhere and still can't find a name ? Here are some general, yet respectful, greetings you could use:

• Dear Hiring Manager, — It's direct and applicable to any job application.
• Dear [Company Name] Team, — Best used when you're unsure who'll be reading your cover letter, but know it'll be a team. 
• To Whom It May Concern, — A traditional phrase for unknown recipients. Use it sparingly, as it can appear overly formal or outdated.

Remember, the goal of a personalized greeting is to start the letter on a respectful note, conveying your attention to detail and respect for the reader.

5. How to write a strong introduction to your business cover letter

The opening lines of your business cover letter carry a weighty task. They serve as a gateway into your professional story and set the stage for what's to follow. This section, typically includes:

• A quick introduction of yourself, comprising a brief overview of your professional and academic history
• A clear statement on why you're applying for this particular role
• A mention of a mutual connection, if applicable

Let's delve into examples showcasing what to avoid and tips for both experienced professionals and fresh graduates:

Incorrect business cover letter introduction example

I'm writing to apply for the Business Analyst position. I have a degree in Business and I’d love to get this job.

Why is this a weak intro? This introduction lacks enthusiasm and fails to convey any unique skills or reasons why the candidate wants the specific job.

Correct introduction for an experienced professional

As a seasoned Business Analyst with a Master’s in Business Analytics and over 10 years of experience in improving operational efficiency, I was excited to find the opening at XYZ Corporation. Having long admired your commitment to innovation, I am eager to contribute my strategic insights and implement solutions that drive growth.

Why is this a strong cover letter introduction? This example showcases the candidate's qualifications, explains why they are applying, and reflects an understanding of the company's values, showing both purpose and passion.

Swinging the spotlight over to fresh graduates now, let's examine how your intro can become a dynamic showcase of your academic prowess and enthusiasm for professional growth:

Business cover letter introduction for a fresh graduate

Greetings, my name is Susan and as a recent Business Graduate from ABC University, top of my class, I am eager to apply my theoretical knowledge in a practical setting. The entry-level Business Analyst role at XYZ Corporation seems like the perfect opportunity because of your focus on mentorship and professional growth.

Why is this a great opening? Fresh graduates may not have much professional experience, but this intro turns that into a positive. It highlights academic credentials, explains why the specific role is appealing, and showcases understanding of the company's ethos.

Remember, your introduction isn't just about stating who you are. It's about grabbing attention, sparking interest, and compelling the hiring manager to continue reading.

6. How to highlight your top business skills and accomplishments

The heart of your business cover letter lies in its body — it's where the spotlight falls on your skills, achievements , and qualifications.

Format it as a concise and easy-to-read narrative, spanning one to two paragraphs. Make use of bullet points to showcase multiple achievements, but keep it down to a maximum of three to five. Your aim is to make a strong case for why you are the right person for the job.

When highlighting your skills , focus on those most relevant to the position you're applying for and which align with the main requirements listed in the job ad. 

Some relevant skills for a business professional might include

• Strategic planning
• Project management
• Financial acumen
• Business development
• Analytical thinking
• Collaboration & team leadership
• Excellent communication

When it comes to achievements, quantify them wherever possible. Use numbers , percentages, or other specific metrics to demonstrate the impact you've made.

Cover letter body paragraph example for an experienced professional

In my role as Business Development Manager at ABC Corp, I implemented strategic initiatives that resulted in a 20% increase in annual revenue. My passion for fostering profitable relationships helped secure four major account contracts. I also led a team that successfully introduced a new product line, which boosted our market share by 15%.

Now, if you're a newbie without extensive experience, don't fret. Focus on your academic achievements, internships, or voluntary work that demonstrate transferable skills. Mention relevant coursework, projects, or case studies you've worked upon during your studies.

Cover letter body paragraph example for a fresh graduate

During my final year at XYZ University, my group won the top prize in the business strategy competition. We formulated a comprehensive go-to-market strategy for a hypothetical product, which was praised for its innovation and detailed understanding of market dynamics. Additionally, my internship at DEF Ltd. allowed me to work on a potentially disruptive business model and honed my analytical skills.

Remember, the body of your cover letter should not just echo your resume; it should supplement it with a narrative that brings out your passion, personality, and professional strengths .

7. How to craft a persuasive conclusion for your business cover letter

Wrapping up your business cover letter with a strong conclusion is as essential as a dynamic opening. It's your final pitch, your closing argument that reinforces your interest in the role and leaves a lasting, positive impression.

Your conclusion should include:

• A reiteration of your interest in the role and the company
• How and when you can be reached. This could be your email address, phone number, or both
• A statement suggesting when you would like to hear from them, if applicable
• Your plan to follow up
• A formal and polite sign-off

Remember, the aim of this closing part is to reinforce your eagerness for the role, politely push for the next steps, and provide easy ways for the employer to contact you.

Here's an example of a strong cover letter conclusion

In conclusion, I'm excited about the opportunity to bring my unique mix of experience, skills, and passion to XYZ Corp as your new Business Analyst. I'm ready to leverage my analytical abilities and strategic insights for the growth and success of your team. 

You can reach me at [email protected] or (123) 456-7890. I hope to hear from you by next week, but if I don’t, I will take the initiative to follow up. 

Thank you once again for considering my application. 

Sincerely, 

[Your Name]

In essence, a conclusion is the ribbon that ties your cover letter together, creating a neat, persuasive, and memorable package for the recruiter. Make it count!

8. How to avoid common mistakes on a business cover letter

Despite good intentions, many business professionals unwittingly fall into traps that weaken their cover letters . But with a little caution, these common missteps can be avoided. Let's explore:

• Using a generic template: While templates can be handy, if used indiscriminately, they rob your cover letter of individuality. Solution: Customize your letter for each application, reflecting the specific role and company values.
• Repeating your resume: Your cover letter should complement your resume , not replicate it. Solution: Use your cover letter to share your story, explain context, or delve deeper into key achievements.
• Neglecting company research: Failing to demonstrate an understanding of the company shows a lack of initiative. Solution: Do your homework about the company and articulate why you're a good match for not only the role, but also the company culture.
• Making it all about you: While it’s important to showcase your skills and qualifications, the cover letter should balance this with how you'll add value to the company. Solution: Make the connection between your abilities and the company's needs clear.
• Overlooking typos/mistakes: Even the smallest typo can suggest a lack of attention to detail. Solution: Proofread your cover letter multiple times. Consider using proofreading tools or having someone else review it for a fresh perspective.
• Being overly formal: While maintaining a professional tone is crucial, an overly formal tone can make your letter seem impersonal. Solution: Use a conversational but professional tone to add warmth to your writing.
• Writing lengthy paragraphs: Large blocks of text can deter the reader. Solution: Break down content into shorter paragraphs or bullet points for ease of reading.

Remember, an effective business cover letter is not just error-free, but also personalized, focused, and reflective of your professional brand.

9. Average salary and outlook for business professionals

For those angling their career compass towards business and financial sectors, the future looks promising. Drawing from the freshest data, the U.S. Bureau of Labor Statistics (BLS) predicts a growth rate in this sector that outpaces the average across all professions from 2022 through 2032.

This positive trend signals a sea of job opportunities in the industry. The numbers speak volumes, with a whopping 911,400 job openings predicted annually on average in these fields.

Rewarding compensation comes hand in hand with these opportunities. As of May 2022, business and financial professionals could expect a median annual wage of $76,850 . As a comparison, this figure notably surpasses the median yearly wage for all occupations, which is pegged at $46,310. 

In a nutshell, for those looking at a career in business, the rising job prospects coupled with lucrative salaries make this sector a promising and fulfilling path to consider in the foreseeable future.

10. Essential business resources for job seekers

In the competitive landscape of business, having a stellar resume and cover letter is just the starting point. To stay ahead, you need to tap into resources that can help you not only land your dream job but also pioneer your ongoing professional journey. Here are a few resources you should be considering:

• LinkedIn: This professional networking platform is a treasure trove for job seekers, from connecting with potential employers to exploring job postings. What’s more, you can now turn your LinkedIn profile into a polished resume within a few seconds.
• Job boards: Job boards such as Indeed or Glassdoor allow you to search for vacancies across industries and locations, offer company reviews, and even provide estimates on salary expectations.
• Industry-related groups and forums: Joining groups and forums related to business and finance can give you insights into what's new in your field and who's hiring — for instance, groups on Facebook , Reddit , or LinkedIn .
• Professional associations: Being a part of associations such as the American Business Women’s Association or Business Professionals of America can offer networking opportunities, job listings, and professional development resources.
• Local chamber of commerce: Your local Chamber of Commerce can provide valuable networking opportunities, workshops, and information about local businesses. 
• Career fairs: Attending career fairs puts you in direct contact with potential employers. Be prepared with your "elevator pitch" about who you are and your qualifications.
• Online webinars and workshops: E-learning platforms such as Coursera , Udemy , or SkillShare  offer various business and finance related webinars and workshops. These platforms not only help you hone your skills but also often feature job opportunities, allowing industry professionals to connect directly with potential employers.

Remember, it’s vital to stay agile and open to opportunities in today’s dynamic business world. These resources can provide you with the edge you need to navigate the business career landscape successfully, keeping you informed, connected, and ready to seize opportunities with both hands.

Business Cover Letter FAQ

How long should my business cover letter be.

Keep your business cover letter concise and impactful; ideally, it should be no more than one page long and contain three to four short paragraphs.

Should I include a photo on my business cover letter?

No, it's typically not recommended to include a photo on your cover letter. Stay professional by focusing on your skills and qualifications.

What if the job advertisement does not ask for a business cover letter?

Even if not explicitly requested, it's a good idea to include a cover letter. A well-written cover letter provides an opportunity to showcase your motivation, skills and qualifications in a personalized narrative.

Should I use business jargon in my cover letter?

While it's good to demonstrate your knowledge of the industry, avoid using excessive jargon. Keep your language clear, professional, and accessible — remember, the person reading your letter might not be familiar with industry-specific terminologies.

Should I use the same cover letter for every job application?

No, it's important to tailor each cover letter to the specific job you are applying for. Highlight skills and experiences that are most relevant to the job at hand, and take the opportunity to show your knowledge of and interest in the specific company.

Julia Belak

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

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Do the research, start off strong, and emphasize your value.

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Discover business cover letter examples and more.

Tell hiring managers why you’re perfect for the job. Learn how to write a business cover letter with plenty of examples and a free downloadable template.

Your resume provides a high-level overview of your skills and experience — but a cover letter provides the hiring manager with more specific information about why you’re perfect for the job, both as a professional and as a person. A good cover letter can make or break any job application.

When to use a business cover letter.

A resume will only get you so far in a job hunt. Any time you submit a job application, you should include a business cover letter to accompany your resume. Think of it as a proposal to the hiring manager as to why you’re a good fit for the position.

Some clubs and organizations, especially mission-driven organizations, ask for cover letters from prospective members. They might want to see why you’d be a beneficial member who could further their mission before allowing you to join, which is the perfect time for a business cover letter.

Finally, you might want to include a cover letter if you plan to apply for a certification program. Some certifications have prerequisites. A business cover letter, along with your resume, is a great way to showcase your skills and that you’ve met all the requirements to earn the certification.

Download a free business cover letter template.

Not sure where to begin? Whether you’re looking for business cover letter examples for inspiration or want an outline to get started, you can download a free cover letter template online.

Once you download the template, you can convert the PDF to Word to customize the information to suit your skills and experience. You can also edit the PDF online to add text, leave sticky notes, and more.

To give you some ideas, here’s a quick business cover letter example of what you might want to make yours look like:

San Jose, CA | [email protected] | 123-555-4564

Dear Jane Doe, VP of Human Resources

I came across your job posting for an Account Executive on the Company website, and given my extensive business background, I believe I would be an asset to your organization.

For the past seven years, I have worked as an Account Executive for Big Business, LLC., handling dozens of accounts from businesses both domestic and abroad. I have a certification in Business Development from the ALCOP, and I am also proficient with all major project management software, including Jibberjab, Smile, and Wink.

In addition to my business background, I am a strong communicator with experience leading small teams to achieve set goals within projected timelines.

My schedule is flexible, and I would be interested in setting up a time to discuss the Account Executive position further. Thank you for your time, and I look forward to speaking to you.

Tips to write a business cover letter.

A business cover letter is a balancing act between covering as much information about yourself as possible while keeping it short, so it’s easy for hiring managers to read.

Always use professional language. In a business setting , efficiency is key. Hiring managers read through many applications and don’t have time for fluff. Keep your business cover letter short and straight to the point. Highlight your strong points as quickly as possible.

Be sure to proofread your cover letter for mistakes before sending it. Nothing comes off as more unprofessional than a typo in an important business letter.

Once you’re happy with the final result, remember to save your business cover letter as a PDF. PDFs maintain their formatting regardless of device. You can easily convert Word to PDF online to transform your cover letter into a sharable document that’s ready to send to hiring managers.

The best business cover letter format.

There are several differences between generic cover letters and business cover letters. Overall, business cover letters should be more professional, both in tone and layout. Similar to a standard business letter, professionalism and conciseness is key here. But rather than sell products or services, you’re selling your skills and experience.

To keep your cover letter on track, here’s an outline of the important information and sections to include in your business cover letter template:

• Personal information – Start your cover letter with your name, email, and telephone number at the top of the page in a block format. Address or city is optional.
• Date – Every business letter should be dated. Add the date under your contact information.
• Salutation – Greet the hiring manager. Include their name and perhaps even their job title, just to show you’ve done the research.
• Opening paragraph – Explain that you’re interested in the position and how you heard about the opening. Include the exact job title.
• Second paragraph – Provide a summary of your relevant experience and critical hard skills that make you the best person for the job.
• Third paragraph : Briefly discuss the soft skills that would make you an asset to the business and a good team player.
• Closing paragraph : Let the hiring manager know about your availability to discuss the job further. Thank the hiring manager for their time by name.
• Signature – End the letter with a professional signature.

You should also use a business cover letter format that’s clean and in a block format, with a highly legible font. Use single spacing and keep your margins consistent to maintain a business feel. The easier it is for a hiring manager to read your cover letter, the better.

Frequently asked questions.

Should i write a new cover letter for each application.

Each cover letter should be specific to the job you’re applying to. However, you can create a business cover letter template that covers basic information and quickly customize it before applying to a job to save time creating letters from scratch.

How long should a cover letter be?

Your cover letter should be three to four paragraphs, or approximately 250 to 400 words. Always try to keep it to one page.

Is a cover letter the same thing as a CV?

While they are both very similar, a cover letter isn’t quite the same as a CV. CV stands for curriculum vitae, which focuses mainly on academic achievements. Cover letters focus on professional experience. In the business world, cover letters are preferred.

• Business Cover Letter

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Content as a Service v2 - acrobat-hub - Tuesday, October 24, 2023 at 10:18

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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How to Format a Cover Letter? (With Examples & Templates)

How to format your cover letter for a job? Check out our range of examples to learn what to include and the key formatting tips to write a good cover letter.

When formatting a cover letter, make sure the document looks professional and polished. Keep it to one page, single-spaced, with 1-inch margins on all sides. Use a clean and modern font like Arial, Calibri, or Helvetica at a size of 10–12 points to enhance readability. Structure your content into three or four short paragraphs, left-aligned with a blank line between sections for clarity. 

Most of us learned the letter-writing basics in school — from bullet-pointed wish lists for Santa to formal thank-you notes. But somehow, cover letters rarely made the cut — despite having their own formatting rules that can actually help you land a job.

Let’s face it: cover letters usually play second fiddle to resumes, often skipped over or skimmed. But that’s exactly why yours needs to stand out. A well-formatted cover letter doesn’t just look polished; it frames your message, so it’s easy to read and gives the hiring manager a reason to pause.

Here’s what you’ll learn in this guide:

• The tips and tricks of cover letter formatting. 
• What a cover letter should include to get noticed. 
• Cover letter examples and templates for inspiration. 

You can also check out our free AI Cover Letter Builder . Simply input the job title and company name, and our technology will create a cover letter that matches your resume perfectly.

What Is the Purpose of a Cover Letter?

A cover letter is your chance to go beyond the formalities of your resume and speak directly to the hiring manager, showing why you’re the right person for the job and the value you can bring to the company. 

You can dive into your relevant skills, achievements, and experiences that align with the position. But it’s not just about bragging rights. You’re aiming to connect your strengths to their needs — how can you help the company reach its goals or solve a problem? 

The purpose of your cover letter is also to give you control over your story. Does your resume have gaps or show a lack of experience? Instead of leaving it to speculation, you can explain it yourself, turning what might seem like a hiccup into part of your unique career story. 

Get the complete rundown: How to Write a Cover Letter for a Job  

Formatting Tips for Writing a Cover Letter

Looks aren’t everything, but they can say something about you — whether it’s your first-day outfit, a tidy workspace, or a job application. A messy, unorganized cover letter can come across as careless, signaling to the hiring manager that you might not be serious about the role.

The good news? Cover letter formatting isn’t complicated. The goal is to keep it clean, organized, and professional. Small details, like font choice, spacing, and margins, make a big difference in readability and presentation.

Here are the top cover letter formatting tips to help you make a great first impression.

Add your address and contact information

For the younger folks, writing an address with contact information may seem like a blast from the past (I honestly can’t remember the last time I wrote a letter). But whether you’re going digital or sticking with a classic print, the correct address at the top of your cover letter makes it easy for the hiring manager to see who you are and how to get in touch for the next steps. 

What that means for you: 

• When sending a digital cover letter, you can keep things more streamlined. Just include your city and state, your contact details (phone number and email), and the date. 

Sample address format on a digital cover letter:

Jordan Smith Anytown, ST (123) 456-7890 [email protected] October 27, 2024

• For a physical copy (less common), place your name, address, phone number, and email in the top left corner. After that, add the date just below your details. Then, write out the recipient’s full name, title, company, and address. 

Sample address format for a physical cover letter : 

Jordan Smith 123 Main Street Anytown, ST 12343  (123) 456-7890 [email protected] October 27, 2024 Ella Williams Hiring Manager  Tech Innovations Inc. 456 Industry Road Tech City, ST 67890

Include the right spacing and margins

• Stick with single spacing. If you want extra breathing room, you could opt for 1.15 spacing, but steer clear of anything more. Wide spacing makes your letter look like you’re trying to fill up the page without really saying anything.
• Add a blank line between each section: your contact information, the greeting, and each paragraph. And don’t bother indenting your paragraphs; just keep everything aligned to the left for a clean look.
• For margins, go with the classic 1-inch on all sides. If your letter runs onto a second page, it’s okay to shrink those margins to 3/4 or even 1/2-inch. Just don’t go smaller than that if you want to keep it sharp and easy to read. 

Go with a professional font 

• Go with a modern and professional font like Arial, Calibri, or Helvetica that won’t distract from your content. Skip anything decorative or outdated (I’m looking at you, New Times Roman) as it can come off as unprofessional and hard to read. 
• Size-wise, stay between 10 and 12 points. Is your text spilling onto the next page? It’s way better to trim it down than to shrink the font to a size that strains the eyes. Going too big can also make it seem like you’re just trying to stretch your message to fill space.
• Many companies also use applicant tracking systems (ATS) to sort applications automatically, scanning for keywords, skills, and job titles. Complicated or decorative fonts can trip up these systems, potentially causing your application to get overlooked. 

Tip: Use the same font style and size as your resume to create a cohesive look across your application. 

Keep your cover letter concise 

• Aim for about half a page to one page, or around 250–400 words split into three to five paragraphs. 
• While there’s no set rule; three paragraphs work well: a strong introduction to who you are, a middle section with your top skills and experiences, and a closing that ties everything together. Add an extra paragraph if necessary — just ensure every word pulls its weight. 
• When editing, keep an eye out for any words or phrases that don’t add real value, aren’t relevant to the job, or simply repeat what’s on your resume. Is your job as a student bartender really going to impress for that marketing position? Cutting out unnecessary details will keep your letter focused and easy to read.

Find out more about the ideal cover letter length: How Long Should a Cover Letter Be?

Choose the correct file format 

• A DOCX file works just fine for a straightforward layout, but it’s best to play it safe by downloading your document as a PDF file. This file type will keep your formatting locked in, looking the same on any screen without unexpected shifts in spacing or layout.
• Hiring managers can see the file name, so keep it simple and specific, like “Full Name–Cover-Letter”. It makes it easy for the recruiter to locate and recognize your document. 
• Use hyphens instead of spaces in the file name to avoid odd compatibility issues across different systems or devices. 

Discover more ways to get your cover letter to the top of the pile: Cover Letter Tips and Tricks to Improve Your Application

The Standard Four-Part Cover Letter Format

There’s no unspoken rule stating that a cover letter has to be broken into four parts, but it’s a handy guideline that keeps everything structured and stops you from writing a rambling essay. 

Here’s a quick look at the four key parts of a cover letter: 

• Address and professional greeting 
• Opening paragraph 
• Middle paragraph (main body)
• Closing paragraph and sign-off 

Now, let’s get into the details. Here’s a breakdown of how to organize each section and what to include to add more depth to your application. 

Begin with a professional greeting 

• Start with “Dear” followed by “Mr.” or “Ms.” and the hiring manager’s last name, for instance “Dear Ms. Smith.”
• Find the hiring manager’s name in the job listing, company website, or LinkedIn.
• Don’t assume the hiring manager’s marital status. Go for “Ms.,” instead of “Miss” or “Mrs.”
• If you can’t find the name, use “Dear Hiring Manager” or address the specific department, such as “Dear Head of Technology” or “Dear Marketing Team.”
• Avoid outdated greetings like “Dear Sir/Madam,” or “To Whom It May Concern.”

Include a strong opening paragraph

• Make a memorable first impression by showing your excitement and sprinkling in your personality right off the bat.
• Mention the job you’re applying for and why it genuinely excites you, like a unique aspect of their culture, a recent project, or a standout value. 
• Show you’ve done your research so the hiring manager knows this isn’t just a generic, one-size-fits-all letter.
• Include a quick highlight from your background that matches what they’re looking for. For example, if the job emphasizes leadership, mention a project you led or a colleague you mentored. 

Here’s an example of an opening cover letter paragraph: 

I’m excited to apply for the Marketing Coordinator role at BrightWave Media. As someone with hands-on experience supporting social media campaigns and a genuine enthusiasm for your recent customer-first initiative, I’d love the chance to contribute to your team. In my last internship, I helped boost engagement through targeted posts and creative content ideas, and I’m eager to bring that same energy and focus to your marketing efforts.

Learn how to get instantly noticed: How to Start a Cover Letter

Go into detail with your middle paragraph

• Add more depth to your resume by giving hiring managers a fuller picture of who you are and how you’ll add value to the team.
• Pick one or two major achievements or experiences that align with the job — it’s about quality, not quantity.
• Don’t just say what you did, but how it connects to the role. For example, if you’re applying for a project management position, outline a project where you handled challenges and delivered results. 
• Include numbers and data to bring credibility and paint a more concrete picture of your achievements. Measurable results back up your claims and help the hiring manager visualize your contributions.

Don’t know how to frame your achievements? Try the STAR method — it’s a simple way to show the value of your work without fluff. Here’s a breakdown: 

• Situation: Set the scene. What was the context?
• Task: What were you responsible for? What was the goal?
• Action: Describe the steps you took to achieve the goal.
• Result: What was the outcome? Did you achieve something quantifiable?

Now, let’s see that in action. Here’s an example of a middle cover letter paragraph: 

In my previous role as a Customer Service Associate at ShopWell, I managed high volumes of customer inquiries during peak seasons. Knowing that knowledgeable support is key to customer loyalty, I took the initiative to create a quick reference guide for common issues, helping to reduce response times and improve customer satisfaction scores by 15%. I’m drawn to the Customer Support team at TrendLine because of your commitment to customer-first service, and I’m excited to bring my expertise to support your mission of delivering an excellent customer experience.

Wrap up your closing paragraph with a call to action

• Recap why you’re a great fit and show you’re genuinely excited about how this role aligns with your career goals and the company’s mission.
• Thank the hiring manager for their time and consideration. It’s a small but meaningful touch to acknowledge that they’ve taken time to review your application. 
• Include your call to action by telling them you’re excited to discuss the opportunity further. 
• End with a friendly yet professional closing line. “Sincerely” is always a safe bet, but if you’re going for a bit more warmth, try “Best wishes,” or “Kind regards,” with your full name. 

Here’s how to close your cover letter: 

I’m genuinely excited about the opportunity to leverage my technical skills and passion for problem-solving to enhance your team’s efficiency and user experience. I believe my hands-on experience with troubleshooting and system optimization aligns perfectly with SkyBridge’s commitment to delivering top-notch IT solutions.  Thank you for considering my application for the IT Support Specialist position at SkyBridge. I would love to further discuss how I can contribute to your team’s success.  Kind regards, [Your Full Name]

Check out more examples of cover letter closing paragraphs: How to End a Cover Letter

Cover Letter Examples 

Changing up your cover letter for each job and industry is a must if you want to impress hiring managers and show you’re interested in this specific position. But don’t worry — you don’t need to overhaul the format. Aside from swapping out your Arial font for Verdana for a more creative approach, your formatting will always have one goal: keep it professional and easy to read. 

Below, you’ll find some condensed cover letter examples, from traditional formats to creative spins, plus one tailored for those without work experience.

Business cover letter format (example) 

A business cover letter follows the same rules as most professional cover letters. While you might go for a more formal tone and classic fonts like Arial or Calibri, the key is to keep it to one page with 3–4 short paragraphs.

Even if you have loads of experience, hiring managers don’t have time (or patience) for a wall of text. Keep it to the point and focus on your most relevant and impressive achievements — enough to spark their interest without overwhelming them.

Here’s a business cover letter example: 

Jordan Smith Springfield, IL  [email protected] (555) 123-4567 October 27, 2024 Ms. Emily Johnson Acme Corp 456 Oak Street Springfield, IL 62701 Dear Ms. Johnson, I am writing to express my interest in the Business Analyst position at Acme Corp. I have a degree in Business Administration from the University of Illinois and two years of experience as an intern at Tech Innovations. During this time, I’ve honed my analytical skills and successfully led projects that improved operational efficiency, demonstrating my ability to deliver results in a fast-paced environment. What excites me about Acme Corp is your commitment to innovation and excellence in the industry. I admire your recent initiative to incorporate data-driven decision-making into your strategy, and I’m eager to contribute to such groundbreaking projects. I thrive in collaborative settings and believe my proactive approach will complement your team’s goals and values. Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences can help drive success at Acme Corp. I am excited about the possibility of being part of your talented team.  Sincerely, Jordan Smith

Creative cover letter format (example)

Going for a creative role or applying at a fun start-up? It’s tempting to ditch the traditional cover letter for something more out-of-the-box, but don’t go overboard — hiring managers still appreciate a familiar format and will be put off by a flashy design.

Instead, highlight your creative experience, genuine enthusiasm for the role, and a few thoughtful personal touches. Keep it professional, with formatting that complements your message without stealing the spotlight. This way, your personality shines through, but your professionalism stays front and center.

Here’s an example of a creative cover letter: 

Ava Martinez Chicago, IL  (555) 987-6543 [email protected] November 1st 2024 Dear Mr. Lee, I’m excited to apply for the Graphic Designer position at Creative Designs Inc. With a background in visual arts and three years of experience in design, I believe I can bring a fresh perspective to your creative team. My portfolio showcases a variety of projects, including a rebranding campaign for a local non-profit that resulted in a 30% increase in donations. At my previous job with Sky Media, I collaborated closely with marketing teams to create visually compelling content that tells a story. I’ve always admired Creative Designs Inc.’s unique approach to blending creativity with strategy, and I am eager to contribute my skills to such innovative projects. Your recent work on the “Sustainable Living” campaign resonated with me, as I am passionate about design that promotes positive change. I would love the chance to discuss how my creative background can enhance your team’s efforts. Thank you for considering my application; I’m looking forward to the possibility of working together to create impactful designs. Best regards, Ava Martinez

Need more inspiration? Look no further: 52 Skillful Cover Letter Examples

College student cover letter format (example)

Writing a full page on your skills and experience can feel like a stretch when you’re fresh out of college with a limited work history. I’ve been there, and it can feel like clutching at straws. But don’t be tempted by larger fonts or extra spacing just to fill it out. Trust me, hiring managers will pick up on this right away.

Everyone starts from somewhere, so having your cover letter on the shorter side isn’t a deal breaker. That said, you can still focus on your enthusiasm for the role and what excites you about the company. You can also highlight relevant college experiences, like volunteer work, projects, or extracurriculars that show your skills in action.

Here’s what a college student cover letter could look like:

Ryan Thompson Normal, IL  [email protected] (555) 234-5678 June 10, 2024 Dear Ms. White, I’m writing to apply for the Marketing Intern position at Bright Future Marketing. As a junior studying Marketing at Illinois State University, I’m eager to gain hands-on experience in a dynamic environment. My coursework has equipped me with foundational knowledge of marketing principles, and I’m excited to apply that learning in a real-world setting. In my recent project, I was part of a team to develop a social media campaign that increased our university’s engagement by 20%. I utilized analytics to track our progress and make data-driven adjustments, which is a skill I’m eager to bring to Bright Future Marketing. I’ve always admired your commitment to community outreach and diverse campaigns that resonate with audiences. I’m excited about the opportunity to learn from your talented team and contribute my enthusiasm and fresh ideas. Thank you for considering my application. I look forward to the possibility of discussing how I can support Bright Future Marketing in achieving its goals. Sincerely, Ryan Thompson

Don’t have a strong professional background? Find out more: Crafting a Winning Cover Letter with Zero Experience

Here’s a quick breakdown of formatting steps to create a professional cover letter:

• Include your contact information at the top with your name, address (optional for digital copies), phone number, email, and date, left-aligned for a consistent look.
• Always address the hiring manager with their full name whenever possible; if you don’t have a name, “Dear Hiring Manager” works as a safe alternative.
• Avoid generic openers like “To Whom It May Concern” or “Dear Sir/Madam” as they can sound cold and impersonal. You should also stick with “Ms” instead of “Mrs” as you don’t want to assume marital status. 
• Use a professional and readable font like Arial, Calibri, or Helvetica, in 10–12 point size. Avoid decorative or outdated fonts, like New Times Roman or Brush Script, as they are considered old-fashioned or difficult to read.
• Keep your cover letter single-spaced, with a blank line between each section (contact information, greeting, and paragraphs).
• Skip indenting and simply left-align paragraphs to look cleaner and more professional.
• Keep margins at one inch on all sides. If space is tight, you can reduce them to 3/4 inch but avoid going any smaller.
• Stick to one page and aim for 250–400 words in three to five short paragraphs, to avoid rambling and to keep everything concise. 

What’s the best way to open a cover letter? 

Start your cover letter with a personal touch that grabs attention. Begin by addressing the hiring manager by name to show you’ve done your homework. If you can’t find the name, “Dear Hiring Manager” is the next best thing. 

Use your opening paragraph to explain why you’re excited about this role and the company itself. You can also add a quick note about a shared value or recent company achievement to prove you’re not just sending a generic cover letter. Showing genuine interest up front makes you memorable and sets the right tone.

How to write a cover letter for a first job?

When writing a cover letter for your first job, focus on enthusiasm and potential. Mention the role you’re applying for and why it’s exciting to you. Share relevant experiences, like a school project, volunteer work, or part-time job, to highlight transferable skills — communication, teamwork, or attention to detail are good places to start. Employers value attitude as much as experience for entry-level roles, so wrap up by mentioning how you’d bring energy and eagerness to learn.

Learn more: Crafting a Winning Cover Letter with Zero Experience

What is the structure of a cover letter?

Think of your cover letter in four parts: address, opening, body, and closing. While having three main paragraphs isn’t a set rule, it’s a solid format to keep yourself from writing too much or too little. 

In the first paragraph , state the job you’re applying for and why it interests you. The body should include one to two paragraphs about your skills, experience, or relevant achievements that show you’d be a good fit. Wrap up with a closing paragraph that reiterates your interest and invites further conversation. 

How to format a professional cover letter?

For a clean, professional look, keep it simple. Use a standard font like Arial or Calibri, 10–12 point size. Align your text to the left and include one-inch margins on all sides. Add your contact information at the top with the date and the company’s address. Single-space your text but add a blank line between sections, like your contact details, greeting, paragraphs, and closing. These details make your letter visually appealing and easy to read.

Should a cover letter be double-spaced?

No, stick with single spacing for your cover letter. Single spacing looks polished and lets you include more information without going over one page. Just remember to leave a blank line between sections and paragraphs to keep it from looking cramped. Double-spacing can make your letter seem too spaced out and waste space that could be used to show your qualifications.

Lauren Bedford

Lauren Bedford is a seasoned writer with a track record of helping thousands of readers find practical solutions over the past five years. She's tackled a range of topics, always striving to simplify complex jargon. At Rezi, Lauren aims to craft genuine and actionable content that guides readers in creating standout resumes to land their dream jobs.

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Don’t let AI write your cover letter

Cover letters still matter, HR experts say, and it’s fine to get some help from AI to get yours started but you won’t stand out unless you put in some personal touches. Getty Images

Do cover letters matter?

Cover letters used to be the one thing that could set you apart from other job applicants, but now that artificial intelligence can spit one out for you in less than five seconds, is that still the case?

The simple answer is that in today’s competitive market, the humble cover letter still counts, experts say, particularly if you’re applying for a job that requires communication skills – which frankly are essential for most jobs.

“What a good cover letter should do is tell your potential employer why you’re the best candidate for the job,” says Sarah Vermunt, founder of Toronto-based career coaching company, Careergasm . “The biggest mistake people make is making the cover letter just about enthusiasm for the position and not really saying anything else.”

To avoid this pitfall, Ms. Vermunt recommends focusing on quantifiable accomplishments.

“Not a lot of people are doing that in their cover letters,” she says. “So, if you can pull two or three highlights from your resume and find a different way to say them concisely in your cover letter, that will make you stand out.”

Ms. Vermunt says it’s worth spending a few extra minutes to tailor the cover letter for those jobs that you’re keen on, highlighting three or four specific skills or experiences that directly align with the job posting. You could also put them in bullet form in the middle of the letter, so they’ll stand out even more.

If you use AI, “you’re going to end up with a very generic, cliched cover letter, and employers can spot that vanilla, zero-effort cover letter a mile away,” says Ms. Vermunt. “That says something about you as an applicant – that you couldn’t be bothered to spend at least five minutes polishing up what AI created.”

Kim Carter, vice-president of people and culture at BluEarth Renewables Inc. in Calgary, reads cover letters as part of the screening process, especially for roles that require strong writing skills. Even for more operations-based positions, she says the cover letter can still be important for showcasing key skills and experiences.

“If they reference the job description or things they’ve read about the company, then I know they’re doing their homework and due diligence, so that really stands out for me,” says Ms. Carter. “The cover letter should also provide information that isn’t already covered in the resume. Don’t retell me what I’ve already read. Tell me something different that will make you stand out for this particular opportunity.”

While AI can be a useful tool to write a cover letter quickly, you can’t leave this task to the technology alone, stresses Ms. Carter, adding she uses AI for several internal tasks so she’s not “turned off” by the prospect of candidates using the tool.

“It can be helpful for starting to craft what it is, but it needs personalization, and AI can’t do that. So, what I would say is use AI if you’re struggling with getting started but personalize it and put your words into it.”

Presentation, grammar and spelling are important factors she considers when evaluating cover letters. Even small mistakes can raise a red flag.

“It surprises me with all the tools that are available, people still make spelling mistakes,” she says. “The format and style don’t need to be fancy, but the information should be relevant.”

Davin Gislason, manager of talent acquisition at Thrive Health in Vancouver, says he reads cover letters because, first of all, he’s curious to see if applicants are using them effectively. Generally, he finds people don’t. Like Ms. Carter, he’s looking for a cover letter to add something new or meaningful to the application. He also believes that investing five to 10 minutes to personalize your cover letter helps your application.

“The main purpose of a cover letter is to get the recruiter or the company to call you back,” says Mr. Gislason. “It doesn’t have the power to eliminate somebody – I’m still looking at the resume to see what else they’ve got – but it could be the differentiator.”

Format and style are very important. He suggests using a nice general font, like Arial or Helvetica, and staying away from fancy ones. Short cover letters are more likely to be read – two or three paragraphs are fine – as a full page of text can be overwhelming to the eye. It’s okay to show a sense of humour as long as you don’t get too jokey.

“Keep it brief, concise and just a genuine representation of who you are as an individual,” he says. “AI might spit out very formal business language, but if that’s not how you talk, then it’s fine to have a conversational tone, but not so casual that you’re using a lot of slang.”

The same advice – keep it brief and authentic – applies to an applicant’s LinkedIn profile.

“Our applicant tracking system has a field to put in your LinkedIn URL, and a lot of people do, but even if people don’t add that information, it still gets checked,” says Mr. Gislason. “Every recruiter and hiring manager will probably search LinkedIn for you.”

David Rice, senior editor of the HR publication People Managing People in Vancouver, offers the last word on making your cover letter stand out.

“Take out fluffy, pointless or repetitive language that doesn’t really say anything,” he advises. “The first line should be interesting to capture interest, the body should build your case regarding why you’re a good fit for the role, and at the end, you want the reader to feel like they need to learn more about you.”

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How to Use AI to Write Effective Cover Letters (Including AI Prompts)

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The integration of AI in the job application process is transforming how candidates approach cover letters.

Christoph C.Cemper, founder of AIPRM , offers valuable advice on how to leverage AI like ChatGPT to craft cover letters that are both relevant and unique. Here’s how to make AI work for you when creating a standout application.

1. Tailor Your Prompt to the Specific Job

AI can help you align your cover letter with the job description, but it needs context. Cemper recommends starting by detailing relevant skills and keywords from the job posting in your prompt. This step helps the AI identify critical skills and tailor its language to fit the role.

• Analyse the Job Description : Before generating content, analyse the job posting for both explicit and implied skills. This allows you to craft a cover letter that addresses all the skills the recruiter may be seeking.
• Avoid Over-Templating : Use the AI’s draft as a guide, not a final copy. If you lack specific experience in a skill area, avoid overstating it, as this could come back to bite you during the interview process.

Read More:  How to Write the Perfect Cover Letter for a UK Job Application

2. The Importance of Drafting and Revising

Using AI to draft a cover letter without editing is risky. Take time to refine the generated draft so it sounds authentic and specific to your experience.

• Proofread and Fact-Check : Always review for accuracy—especially with company details or industry terms. AI can occasionally insert inaccuracies or generic phrases that can weaken your application.
• Maintain Your Voice : The best cover letters allow some of your personality to come through. Edit for tone so your cover letter sounds natural and personable, as this human touch can make a difference to hiring managers.

3. Back Up Buzzwords with Real Experience

Including keywords from the job description is essential, but simply repeating them won’t impress recruiters. Cemper advises adding concrete examples and data to substantiate your claims.

• Substance Over Buzzwords : Phrases like “proven track record” or “passionate about” are common in AI-generated cover letters. Pair them with specific experiences or data-led results from your career to give your claims credibility.
• “Show, Don’t Tell” : Whenever possible, illustrate your skills with real-life examples. This strategy not only proves your experience but also makes your cover letter feel more genuine, which can help it bypass AI-detection algorithms.

Read More: Understanding Job Recruitment Assessments

4. Use AI to Enhance, Not Define, Your Application

Today’s job market favours candidates who are comfortable with technology, so using AI creatively can be a plus in certain fields. Highlighting your AI-related skills can showcase your adaptability and innovation.

• Show Your AI Skills in Action : If relevant, use AI tools like DALL-E or Midjourney to create visuals or mockups that support your application. You can also include prompts you use to streamline tasks, showing that you’re proactive about using AI to improve efficiency.
• Demonstrate Industry-Specific AI Usage : For fields like digital marketing or content creation, using AI strategically in your application (such as generating a mock campaign) can set you apart and prove your practical skills.

Insights from Industry Experts

Shai Aharony, CEO and founder of Reboot Online  emphasises the importance of using a cover letter to tell a unique story. “The job market has been tough,” he says, “and while AI can help with structure, it’s a missed opportunity if applicants don’t use the cover letter to show genuine interest and personality.”

Aharony adds that using AI wouldn’t automatically disqualify a candidate in his eyes, as long as it’s done creatively and with a relevant purpose. For Aharony, effective AI use demonstrates initiative and relevant skills rather than just providing shortcuts.

Read More: How to Write a Resignation Letter UK, with Examples

Commonly Recognised AI Sentences in Cover Letters

With AI becoming a staple in job applications, some phrases are becoming widely recognised as AI-generated due to their polished but impersonal language. Here are some of the top AI-generated phrases and their frequency in applications:

• AI Probability: 100%
• Usage Frequency: 16%
• Usage Frequency: 13%
• Usage Frequency: 12%

Such phrases, while polished, lack specificity and may signal to recruiters that the application was AI-assisted. Avoid relying solely on these phrases and instead, personalise your letter by reflecting on your unique experiences and contributions.

Crafting an AI-Assisted Cover Letter That Stands Out

AI can be a powerful tool in crafting a cover letter that highlights your skills effectively. By tailoring AI prompts to the job, revising for authenticity, supporting claims with real experience, and using AI skills strategically, you can create a cover letter that resonates with recruiters.

However, always remember that a cover letter is a personal introduction—it should reflect your authentic voice, dedication, and unique value. When used thoughtfully, AI can enhance your application without taking away from your individuality, helping you stand out in a competitive job market.

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