salary administrator cover letter

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Cover Letter Example With Salary Requirements

When and How to Mention Compensation in a Cover Letter

When to Include Salary Requirements in a Cover Letter

Options for including salary requirements in a cover letter.

• Cover Letter Example

Sending an Email Cover Letter

Review more sample cover letters.

Theresa Chiechi / The Balance

Writing a cover letter is challenging enough, but some employers throw in an extra complication: a request for  salary requirements .

Why do companies ask applicants to name their price before calling them in for a job interview? It’s a way for employers to ensure that they don’t waste time interviewing candidates who whose expectations don't fit with the salary range they have established for the position.

If you’re uncomfortable discussing money, don’t worry. There are ways to include this information in your cover letter without jeopardizing your chances of getting a job.

Here are tips on when and how to include a salary requirement in a cover letter, as well as an example of a cover letter that lists a salary requirement. Also see below for more cover letter samples, and tips for emailing a cover letter and resume to apply for a job.

If a job application does not require you to include salary information (such as your  salary history , a salary requirement, or a salary range), do not do so. If you request too high a salary, the employer may not even look at your application. On the other hand, if you request too low a salary, they may offer you less than you are worth.

However, if the job posting or application states that you must include a salary requirement, be sure to do so—as long as you are not living in a place where employers are prohibited from requesting this information.

It's important to follow directions and provide all the information the employer requests. Otherwise, you risk being tossed out of the application pool.

If the employer is legally permitted to ask and does not give specific instructions on how to include salary requirements, you have a few options to consider.

Include a Salary Range

One way to include salary requirements in a cover letter is to list a  salary range . This gives you and the employer some flexibility. Make sure your salary range is realistic. Research what the position is worth by using  salary surveys and salary calculators .

Say Salary Requirements Are Negotiable

You can also state that your salary requirements are negotiable based on the position and the overall compensation package,  including benefits . That gives you (and the employer) flexibility during the screening process and will leave  room to negotiate a reasonable salary  if you get an offer that's less than you expected.

State That You're Flexible

No matter what, make sure you emphasize that your salary requirements are flexible. This will help keep you in the running and also give you options when negotiating salary later on.

You can use this sample as a model to write a cover letter with salary requirements.  Download the template  (compatible with Google Docs and Word Online), or read the text version below.

Cover Letter Example With Salary Requirements (Text Version)

Belinda Applicant 123 Main Street, Anytown, CA 12345 555-555-5555 belinda.applicant@email.com

September 1, 2021

Marvin Lee Chief Web Officer ACME Web Doctor 123 Business Road Business City, NY 54321

Dear Mr. Lee:

I'm writing to express my strong interest in the Web Design Specialist position listed on Indeed.

I have experience designing consumer-focused health-based websites. While much of my experience has been in the business world, I understand the social value of the non-profit sector.

My responsibilities have included the design and development of the site's editorial voice and style, and the daily content programming and production of the website. I worked closely with health care professionals and medical editors to help them provide the best possible information to a consumer audience of patients and health care professionals.

Experience has taught me how to build strong relationships with all departments at an organization. I have the ability to work within a team as well as cross-team.

I can work with web engineers to resolve technical issues and implement technical enhancements, work with the development department to implement design and functional enhancements, and monitor site statistics and conduct search engine optimization.

My salary requirement is in the $70,000 - $80,000 range. However, my salary is negotiable based on the overall compensation package.

I look forward to hearing from you. Thank you for your consideration.

Signature  (hard copy letter)

Belinda Gomez

If you're sending your cover letter  via email , include your name and the job title in the subject line of the email message:

Subject Line:  Jameis Smith - Web Design Specialist Position

Include your contact information in your email signature, and don't list the employer contact information at the top of the message. Start your email message with the salutation.

Be sure to  format your email cover letter  as you would any business email, with a salutation and a professional close.

Review more  cover letter samples and free downloadable templates  for a variety of career fields and employment levels, including entry-level, targeted, and email cover letters for many different occupations.

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Administration Cover Letter Samples & Examples That Worked in 2024

Ready to "write" your way to the top? Our ultimate guide to crafting an administrative assistant cover letter will set you on the path to success. Packed with expert tips, practical examples, inspiring samples, and top-notch templates, our guide has everything you need to make your cover letter shine.

Dive in and discover how to create a compelling cover letter that showcases your skills and lands you that dream job!

Keep reading to find out all about:

• Reviewing authentic administrative assistant cover letter samples 
• Deciding how to format your administrative assistant cover letter
• Crafting informative administrative assistant cover letter header 
• Making your administrative assistant cover letter headline pop
• Personalizing the greeting of your administrative assistant cover letter
• Hooking the reader with your administrative assistant cover letter introduction
• Flashing out your administrative assistant skills and accomplishments
• Weaving powerful action verbs into your administrative assistant cover letter
• Impressing with your administrative assistant cover letter closing statement 
• Dodging the most common cover letter mistakes
• Pairing your administrative assistant cover letter with a matching resume
• Average salary and job outlook for administrative assistants
• Accessing useful resources for job-seeking administrative assistants 

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Healthcare administrator cover letter sample

Why does this cover letter example work?

• Detailed relevant experience: The applicant does an excellent job of showcasing relevant experience early on. Mentioning over a decade of experience in healthcare and listing specific areas like Skilled Nursing, Long-Term Care, and Memory Care helps the hiring manager quickly see that the candidate has a strong background suited to the job. 
• Use of quantifiable data: Another thing this cover letter does well is including quantifiable metrics to showcase the candidate’s impact. Mentioning that they manage a "multi-million-pound operation" and lead a team of 27 staff members helps give hiring managers a sense of the scale and responsibility of their current role. 

What could be improved?

• More focus on the company needs: While the cover letter speaks volumes about the applicant's current role and experience, it doesn’t focus enough on how those skills translate to the new position. The letter could benefit from tying those experiences more directly to the specific requirements of the Healthcare Administrator role at John Smith Health Center. This would show the hiring manager exactly how the candidate plans to contribute to their organization.
• Stronger conclusion: The closing is polite but a little too passive. While the applicant thanks the reader and expresses interest, they don’t include a strong call to action. Adding something like, “I am excited to explore how my background can benefit your team and would love the chance to discuss this in an interview,” would make it more compelling.

HR administrative assistant cover letter example

• Confident yet personable tone: The tone throughout this cover letter is confident but also warm and approachable. This is perfect for an HR role, where interpersonal skills and a welcoming attitude are key. For instance, the candidate’s statement, “I am very much a 'people' person and enjoy facilitating a positive work environment,” strikes a nice balance between professionalism and personality. 
• Relating their background to the role: Mentioning their work at SHRM and relevant internships, along with their Bachelor’s degree in Human Resource Management, provides a credible proof of the applicant’s qualifications and knowledge. 
• Quantifying achievements: For example, rather than simply stating they’ve supported internal recruitment processes, the applicant could highlight a particular project or achievement, such as "helped reduce time-to-hire by 20%" or "assisted in recruiting over 50 candidates in one quarter." Quantifiable achievements like these would give the hiring manager a clearer sense of the applicant’s impact.
• Personalized greeting: While there's nothing fundamentally wrong with the greeting, "Dear Head of Talent," a little more personalization would make the cover letter even more memorable. Plus, addressing the reader by name helps create more personal connection between the hiring personnel and the applicant.

Administrative intern cover letter example

• Shows capability despite intern status: The cover letter effectively communicates that, despite being an intern, this applicant has developed a range of relevant skills. By mentioning their previous internship experience, ongoing studies, and involvement in extracurricular activities, the candidate presents themselves as well-prepared for a full-time role. This impression is further reinforced by their recognition as Intern of the Month.
• Easy-to-read layout: The cover letter’s clean and organized layout makes it easy to read. With everything laid out neatly and in a logical order, it helps the hiring manager quickly spot the key details about the candidate’s skills and experiences without any fuss.
• Attention-grabbing headline: The headline “Application for the position of Administrative Intern” gets the job done but lacks a bit of something to make it catchy. A more exciting headline that highlights a key strength or standout achievement could grab the hiring manager’s attention better. For example, something like “Business Student with Top Intern Experience Ready to Excel in Administrative Role” could do the trick.

1. Format your administrative assistant cover letter the right way

The first steps to writing your administrative assistant cover letter, or any cover letter for that matter, lead to formatting . 

But the kind of formatting we have in mind isn't just about making your cover letter look pretty — although that helps. Proper formatting is about making your letter readable , professional , and easy for a hiring manager to skim .

So, how can you make sure that your cover letter has an effective format? 

• Keep it clean and simple: This isn’t the time for fancy fonts, colors, or graphics. You want your letter to look professional and easy to read, so stick to simple fonts like Arial, Calibri, or Times New Roman. Keep the font size between 10 and 12 points, so it’s neither too small nor too big.
• Align everything to the left: You might be tempted to center your text or experiment with different alignments, but left alignment is your best friend here. It's easier to read and gives your cover letter a neat, organized appearance. 
• Keep paragraphs brief and focused: Short paragraphs are the way to go. You don’t want to overwhelm the reader with a big block of text — it’s tiring to read, and they might just skim over it. Brief paragraphs make your cover letter feel digestible and keep the reader engaged. 
• Stick to a conventional structure: There’s no need to reinvent the wheel here. Follow the tried-and-true cover letter structure that employers expect: a header, an introduction, 2-4 body paragraphs, and a conclusion. It works for a reason!
• Use whitespace to your advantage: It might not seem like much, but leaving enough space around your text makes your cover letter seem more approachable and easier to read. Don’t try to cram too much onto the page — let your words breathe! 
• Don't be afraid to use bullet points: If you have key skills or accomplishments you want to highlight quickly, bullet points are a great tool. They help break up the text and make it easy for the reader to spot important information. Just keep it to a few bullet points — around three to five. 
• Keep your margins in check: No one wants to read a letter that’s crammed from edge to edge with text. Keep your margins at a comfortable 1 inch on all sides. This ensures your letter has enough breathing room and doesn’t feel cluttered. 
• One page’s all you've got: A concise, one-page cover letter shows that you can get to the point. Plus, it forces you to highlight what truly makes you stand out, which can make a stronger impact than a long, drawn-out letter.

If you tend to suffer from analysis paralysis, don't worry — formatting doesn’t have to be stressful at all! Professionally designed cover letter templates can handle most of the heavy lifting for you. It's a simple way to ensure your cover letter looks polished and professional without spending too much time on the little details. 

Create your cover letter fast with artificial intelligence.

2. crafting an informative administrative assistant cover letter header .

Speaking of little details that make a big difference, the next component we're going to talk about is the cover letter header . 

The cover letter header consists of a few lines of text and usually sits at the very top of the document. However, in some more creative cover letter designs, the header can be positioned off to the side for a unique look.

Regardless of its placement, the purpose of a cover letter header remains the same — to clearly display the contact information for both you and the recipient of your job application .

Here's what definitely shouldn't be missing from your header:

1. Your contact information

• Phone number
• Email address
• Link to your LinkedIn profile (if applicable) 

2. The recipient’s details

• Their full name
• Company name
• Company address

Now, we’ll take a look at two contrasting examples of cover letter headers:

Bad example of an administrative assistant cover letter header

Christi Jones, j456-7890 | [email protected] 

Hiring Manager

Why doesn't this example work? The main problem with this header is its incompleteness. First off, just listing a phone number as “456-7890” is incorrect — you’ve got to include the area code so they can actually reach you. Then there’s the email — it might be fun, but it’s not exactly professional. Save those personal email handles for friends. Additionally, this example also lacks the company's contact info. 

Good example of an administrative assistant cover letter header

Christi Jones, Senior Administrative Assistant (123) 456-7890 | [email protected] | linkedin.com/in/christi-jones

Lewis Pratt, Hiring Manager Plants & Friends 858 Monstera Street,  City, State, ZIP

What makes this example so much better? Unlike the previous example, this header does everything it should be doing. The contact details are complete and professional — phone number with area code, a polished email address, and even a LinkedIn profile for extra credibility. Plus, including the hiring manager's name and the company's full address not only personalizes the letter but also demonstrates that you’ve done your research.

The header plays a unique role within your cover letter — it’s the only feature that can tell the recruiters how to reach you. That’s why you want to pay extra attention while writing it. Just imagine a hiring manager finds your cover letter compelling and wants to invite you for an interview, only to discover that the contact number you’ve provided isn’t working. 

3. Make your administrative assistant cover letter headline pop

Every document of importance needs its own headline , and your cover letter is not an exception. 

A cover letter headline consists of a single sentence located between the header and the greeting. Essentially, a great headline should accomplish two things: let the hiring manager know what you're all about at first glance, and do so in an intriguing way.

What makes a headline successful? 

• It showcases your value: Your headline should spotlight why you're the perfect fit for the specific administrative assistant role. Do you have extensive experience managing schedules? Or maybe your knack for streamlining processes sets you apart from other candidates?
• It’s brief and impactful: A great headline is short and sweet, just one punchy sentence and that's it! It should get your main selling point across quickly. 
• It's tailored to the job: Make sure your headline aligns with the specific job you're applying for. If the job description highlights particular skills or traits, reflect those in your headline to show you’re a perfect match.
• It avoids clichés: Skip overused phrases like “Teamplayer” or “Organizational Guru.” Always aim for a headline that’s fresh and memorable. 

Bad example of an administrative assistant cover letter headline

Hardworking Administrative Assistant Seeking a Position

Why does this example fall flat? “Hardworking Administrative Assistant” is a generic label that doesn’t reveal anything special about you or what you bring to the table. Similarly, adding “Seeking a Position” just makes it sound like a generic job application. It lacks any personal touch or specific detail that could grab the hiring manager’s attention.

Good example of an administrative assistant cover letter headline

Administrative Assistant with 5 Years of Experience Streamlining Office Operations and Improving Efficiency by 30%

What makes this example so much better? This headline hits the mark because it combines specific achievements with key skills. It’s brief and punchy, immediately conveying your value and relevance to the role. Plus, it avoids clichés and makes you stand out with a concrete example of your success.

Remember, hiring managers are wading through hundreds of cover letters every day, so a catchy, impactful headline can make a world of difference. By including a headline that stands out, you dramatically boost your chances of catching their eye and making them pay attention to your application. 

4. Personalize the greeting of your administrative assistant cover letter

After reading a catchy headline, the next thing hiring managers should see is a personalized salutation . Who wouldn't like to be greeted by a friendly voice after spending so much time going through job applications?

Addressing your cover letter to a specific person makes it more impactful and personal. It also shows that you care enough about the job to find out who is likely to read your application.

Speaking of which, finding the hiring manager’s name can sometimes feel like detective work, but it’s worth the effort. You can start your search here: 

• The job posting
• The employer’s website ("About Us" or "Team" pages)
• Contact the employer 

If successful, you can address your administrative assistant cover letter like so: 

Examples of personalized greetings include

• Dear Mr. Pratt,
• Dear Mr. Lewis Pratt, 
• Dear Hiring Manager Mr. Pratt,

Sometimes, no matter how much digging you do, you just can’t find the hiring manager’s name anywhere. In that case, it’s okay to use a more general greeting that still maintains a high level of professionalism:

General, yet professional, greeting examples

• Dear Hiring Manager,
• Dear [Department] Team,
• Dear [Company Name] Recruitment Team,

Keep in mind that an overly generic greeting, like “To Whom It May Concern,” can make your letter feel like a cookie-cutter application. Hiring managers may skim over it without a second thought, assuming you’re sending the same cover letter to every company. Personalization instantly sets you apart and shows you’re genuinely interested in their job opportunity.

Find out your resume score!

5. Hook the reader with your administrative assistant cover letter introduction

You’ve grabbed the hiring manager's attention with a catchy headline and a personalized greeting, now you need to pique their interest and hook them with your introduction . 

The opening sentences of your cover letter are your "elevator pitch"— a quick, compelling snapshot of what you bring to the table. You want to start strong, show enthusiasm for the role and confidence in your abilities without sounding too rehearsed or stiff.

For inspiration, you can make an effective introduction by combining some (or all) of these elements: 

• Brief overview of your work history
• Your most significant accomplishment
• Rundown of your professional goals
• Any significant qualifications 
• Display of your enthusiasm for the job (and company)
• Impactful referral (if possible)

PRO TIP: If you're switching careers , it’s important to address this and explain your reasons for the switch in the introductory paragraph. The hiring manager will notice the change as soon as they review your resume, so take the matter into your own hands and frame the change in a positive light. 

Consider these two contrasting examples and see which one works better:

Bad example of an administrative assistant cover letter introduction

I am writing to apply for the Administrative Assistant position at your company. I have experience in office tasks and believe I am qualified for the role. I am a hard worker and work well with others. I am confident that I can contribute to your team.

What makes this intro so ineffective? This introduction is way too vague, generic, and tells the hiring manager almost nothing specific about the candidate. Phrases like "I have experience in office tasks" and "I am a hard worker" are so broad they could apply to just about anyone. Plus, it doesn’t show any real connection to the company or the role. 

Good example of an administrative assistant cover letter introduction

With 6+ years of experience supporting executives and optimizing office workflows, I’ve mastered the art of keeping an office running like a well-oiled machine. At my previous position, I reduced scheduling conflicts by 30% through a more efficient calendar management system and streamlined our filing process, saving the team an average of 10 hours a week. I have developed a knack for anticipating needs before they arise. That’s why I’m excited about the opportunity to join your team and help your office function at its best.

What makes this introduction so good? This example is engaging, specific, and shows real results. Quantifying achievements like reducing scheduling conflicts by 30% and saving 10 hours a week immediately highlights the candidate’s impact in previous roles. This introduction feels personal and genuine. The hiring manager can immediately see how they’ll add value to their team, making them want to keep reading.

Tip for fresh graduates

If you already have years of experience and professional accomplishments under your belt, you’ve got plenty of concrete examples to highlight your skills and achievements. But for fresh graduates , this part can feel tricky.

The good news is, you still have plenty to talk about that can make a great first impression. Here’s how to make the most of your introduction in a no experience cover letter :

• Show your enthusiasm and commitment to learning. 
• Write about any relevant projects or internships you've partaken in. 
• Mention the skills you've picked up during your studies/internship/apprenticeship. 

For example, your introduction can look something like this: 

Cover letter opening example for fresh graduates

As a recent graduate with a degree in Business Administration and hands-on experience from my internship at MIXX Company, I am excited about the opportunity to contribute to your team. During my internship, I coordinated schedules for a team of 10, improved our document filing system, and became the go-to person for handling incoming inquiries. I am confident my energy and willingness to learn will allow me to hit the ground running.

What makes this example so impactful? Even without years of professional experience, this example manages to show confidence, enthusiasm, and relevant skills. It highlights specific accomplishments from the intern's experience, which are valuable in an administrative role. Overall, this introduction is personal, polished, and positions the candidate as someone with potential to grow into the role.

Experienced or not, crafting an impactful cover letter introduction is all about showcasing your enthusiasm and what makes you a great fit for the job. Whether you’re highlighting years of professional experience or drawing from projects and internships, the key is to make it personal, engaging, and tailored to the role .

6. Flash out your administrative assistant skills and accomplishments

Now that you've convinced the hiring manager to keep reading your cover letter , it's time to go all out on presenting your best skills and most illustrious achievements . 

To keep the momentum going, the 2-4 body paragraphs of your cover letter should answer the most obvious questions hiring managers have when judging a candidate’s fitness for the job:

• How will you add value to the team or company?
• Can you demonstrate your relevant skills through specific accomplishments? 
• What makes you stand out from the competition? 
• What's your motivation for working for this particular employer? 

However, presenting your skills isn't about frantically throwing everything you’ve ever picked up onto the page. Instead, you want to pick the skills that are the most relevant and suited for the job you’re applying for. 

So, how do you figure that out?  

You have to understand the employer's needs and cater to them. Take a close look at the job posting you're responding to. What skills do they keep mentioning? For example, if they’re looking for someone who’s detail-oriented and great at multitasking, those are the skills you want to prioritize. 

In short, you always need to tailor your cover letter to show you’ve got exactly what they’re looking for!

Best hard skills for your administrative assistant cover letter 

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Schedule and Event Management (coordinating appointments and meetings)
• Data Entry and Database Management (working with large amounts of data)
• Office Equipment and Technology Handling (copiers, printers, scanners)
• Document Filing and Organization Systems (creating filing systems)
• Basic Accounting and Bookkeeping (expense reports, budgets, invoices)
• CRM Software and Office Tools (Slack, Asana, or Trello)
• Project Management ( plan, execute, and oversee small office projects)

While hard skills like these are essential for getting the job done, your soft skills are just as important! As an administrative assistant, you’re not just a behind-the-scenes organizer — you’re often the key support for the entire team. In other words, you'll be dealing with people, and working with them requires strong interpersonal skills .

Best soft skills for your administrative assistant cover letter 

• Communication (interacting with colleagues, clients, and vendors professionally)
• Organization (keep things in order, prioritize tasks)
• Time Management (maintaining deadlines)
• Attention to Detail (precision in managing to avoid errors and maintain accuracy)
• Problem-Solving (quick thinking and creativity in finding solutions)
• Adaptability (handling last-minute changes or unexpected tasks)
• Multitasking (managing several responsibilities simultaneously)
• Collaboration (working well with others to support team goals)

However, just listing skills isn’t enough. The best way to prove what you can do is to put your skills into real-life context . Share examples of situations where you had to use those skills, explain what challenges you faced, how you tackled them, and, most importantly, what results you achieved. Ideally, your results should be supported by quantifiable data . 

Presenting your achievements in an administrative assistant cover letter

• When I resolved a recurring scheduling issue by implementing a new booking system, I eliminated double bookings and saved the team 10 hours per week.
• By entering and verifying over 500 data entries monthly with 99.9% accuracy, I significantly reduced errors and improved reporting reliability.
• Handling an average of 50 customer inquiries daily, I resolved 95% of issues on the first contact, leading to a 20% increase in client satisfaction ratings.
• When I tracked and reconciled office expenses amounting to $10,000 monthly, I identified cost-saving opportunities that reduced our expenditures by 15%.
• In leading a project to upgrade office software, I coordinated with IT and vendors, completing the upgrade two weeks ahead of schedule and increasing productivity by 25%.

Tips for fresh graduates

If you’re a fresh graduate , you might not have a long list of accomplishments yet, and that’s okay. Instead, you can focus on how you’ve grown and what you’ve learned so far. Highlight any progress you’ve made during your:

• Apprenticeship
• School projects
• Volunteering work

Here's an example of what your skills can look like in a cover letter : 

Accomplishments in an administrative assistant cover letter for fresh graduates

• During my senior project, I led a team of 5 in developing a marketing plan, which was completed two weeks ahead of schedule and resulted in a 15% increase in our client’s social media engagement.
• As an intern, I conducted market research and compiled reports on industry trends, providing actionable insights that contributed to a 10% improvement in our marketing strategy.
• While working as a volunteer at a community center,, I entered and analyzed data for customer feedback surveys, achieving a 98% accuracy rate and helping the team identify key areas for improvement.
• In my coursework, I became proficient in using Microsoft Excel to create detailed financial models, which I presented in class projects, leading to a 10% improvement in data analysis accuracy for my team.

Remember that the key is to focus on what’s most relevant to the job you’re applying for. It’s not about listing every skill you’ve ever picked up but about highlighting the ones that will make the biggest impact in the role.

7. Weave powerful action verbs into your administrative assistant cover letter

Did you know that apart from presenting your skills and accomplishments, you can also show what role you played in achieving them? That’s where action verbs come in. 

These words highlight your active involvement in reaching your goals. Action verbs help to show that you didn't just sit back and let things happen — you took the initiative, were proactive, and drove success. Every employer wants someone who can contribute and make a difference, not just someone who stumbles into results by accident. 

For example: Instead of saying you "used computer software to enter data," say you " implemented a new data entry system using Excel, which improved data accuracy by 15% and reduced processing time by 20%." 

List of powerful action verbs for an administrative assistant cover letter

• Coordinated
• Streamlined
• Implemented
• Facilitated
• Prioritized

Now, here’s another reason action verbs are essential — they help get your cover letter through the Applicant Tracking System (ATS) . ATS software scans applications for keywords , and many of these action verbs are exactly what the system is looking for. We can say that action verbs don’t just make your cover letter more compelling; they can also be the key to getting noticed in the first place.

When enriching your administrative assistant cover letter with action verbs, remember to show variety. Don’t just rely on the same few verbs. Mix it up to keep your letter dynamic and engaging. The more you can diversify your language, the more you’ll show the full range of what you’re capable of.

8. Impress with your administrative assistant cover letter closing statement 

Once you’ve made your case in the body paragraphs, all that’s left to do is wrap your cover letter up with a strong closing statement . 

This part might seem deceptively simple, but it’s just as crucial to get right as everything else. Because the truth is, your conclusion is your last chance to leave a lasting impression.

So, even if you’re running low on steam, give your closing lines the energy they deserve — after all, this could be the moment that lands you the interview. This is what a good closing should contain: 

• Thank the reader for their time and consideration
• Reiterate your key strengths
• Showcase your enthusiasm for the job
• Include a call to action (your availability for further discussions)
• Let them know how they can reach you
• Sign off professionally

Bad example of an administrative assistant cover letter conclusion

Thank you for taking the time to read my cover letter. I believe I could be a good fit for your company. I’ve attached my resume for your review.

Much love, Jonesy

Why is this a bad closing statement? Unfortunately, this conclusion is vague and uninspiring. Saying “I believe I could be a good fit” doesn’t convey confidence or excitement, and there’s no mention of what comes next — no call to action or suggestion of an interview. Plus, the overly casual sign-off feels way too informal for a cover letter. 

Good example of an administrative assistant cover letter conclusion

Thank you for taking the time to review my cover letter. With my proven track record in managing schedules and streamlining office operations, I believe I could contribute to the success of your team. I am thrilled about the possibility of bringing my skills to Plants & Friends and would love to explore how my background aligns with what you’re looking for. 

I’m available at your convenience for a chat or interview and can be reached at (123) 456-7890 or via email at [email protected]. Looking forward to the possibility of working together!

Best regards, Christi Jones

Why is this better? This conclusion works really well because it’s both polite and engaging. It thanks the reader for their time, reiterates key strengths in a way that’s tailored to the job, and shows genuine enthusiasm for the position. The call to action is clear and provides multiple ways to get in touch. Plus, the professional sign-off and touch of personality make it feel both approachable and respectful.

To sum it up, finishing strong is just as crucial as starting with a bang! If you kick off your cover letter with energy and enthusiasm, make sure to carry that momentum all the way through to the end. A compelling conclusion wraps everything up nicely and leaves a lasting impression . 

9. Dodge the most common mistakes in your administrative assistant cover letter 

We’ve all experienced that sinking feeling — you send off what you believe is the perfect cover letter, only to notice a glaring mistake moments later. Whether it's a typo or addressing the wrong company, it’s definitely a frustrating moment. Unfortunately, once you've hit "send," there’s no going back. 

These errors, though seemingly small, can leave a negative impression on hiring managers. Here's a quick checklist of the most common mistakes to watch out for when crafting your cover letter:

• The one-size-fits-all syndrome: A common mistake is using the same cover letter for every application. While it might save time, hiring managers can quickly spot a generic letter. Instead, customize each cover letter to the specific role and company. 
• Making it all about you: While your cover letter is meant to highlight your qualifications, it shouldn’t be a self-centered pitch. Rather than focusing solely on what you want (like the job or benefits), emphasize how your skills and experience will benefit them . 
• Repeating your resume: Your cover letter should complement your resume, not just rehash it. Use the cover letter to provide context for your experiences, explain how you developed certain skills, and give examples that show your qualifications in action.
• One page is all you've got: Hiring managers don’t have time to read lengthy documents, so stick to one page. Make every word count — get to the point quickly, emphasize your key strengths, and leave the hiring manager wanting to know more.
• Ignoring the importance of formatting: A cover letter that’s poorly formatted or hard to read can easily get overlooked. Keep your layout clean and professional: use consistent fonts, align everything to the left, and break up large blocks of text with clear paragraphs. 
• Forgetting to follow instructions: If the job posting includes specific instructions for applying, such as including a particular subject line or addressing certain qualifications, make sure you follow them to the letter. 
• Failing to tailor your tone: Your cover letter should reflect the company’s culture and the tone they use in their communication. If the company seems formal, keep your tone professional. If it's a startup, you can afford to be a bit more conversational. 

Mistakes like these can have a larger impact than you might think. A cover letter with errors can signal carelessness or a lack of attention to detail — two essential qualities for an administrative assistant. If hiring managers notice these issues, they might question your ability to handle tasks accurately in a real-world office environment.

10. Pair your administrative assistant cover letter with a matching resume

Sending your cover letter without a resume is like showing up to a meeting with only half the information — it just doesn’t work. Only when you submit both can you say your job application is truly complete. 

While your cover letter tells the story behind your experience, your resume backs it up with the facts. A key difference is that a resume is more concise, while a cover letter allows for a more narrative approach. 

Of course, your cover letter and resume should match — not only in what they say but also in how they look. When your documents are aligned both visually and content-wise, it shows you’ve put thought into your application.

How to achieve visual consistency in both documents? 

• Stick with the same font style and size: Using the same font and size in both your cover letter and resume creates a cohesive, streamlined look. It shows you’ve paid attention to the details and makes your application more polished and well put-together.
• Match up the headers: Having the same header on both documents ties everything together nicely. Don't forget to include your name, contact details, and a link to your LinkedIn profile or personal website (if you have one).
• Make margins and spacing uniform: Also, keep the margins and spacing consistent across both documents. This helps maintain a balanced, organized look.
• Keep your color scheme in sync: If you’ve used color for headings or borders in your cover letter, carry that over to your resume too. It’s a simple way to visually link the two documents and make them feel like a matching set.

Matching your cover letter to your resume visually can be a bit of a juggling act. If you're struggling to get everything lined up perfectly, professionally designed resume templates can be a real lifesaver. They also come with matching cover letter templates, so you get a polished, consistent look without having to sweat the details.

Use artificial intelligence to create your resume — FAST!

11. average salary and job outlook for administrative assistants.

Naturally, if you're considering whether or not to enter this profession, you’ll want to know about salary and job prospects. Understanding what to expect financially and how the job market is evolving can help you decide if becoming an administrative assistant is the right path for you.

As of 2023, the U.S. Bureau of Labor Statistics (BLS) estimates that the average salary for secretaries and administrative assistants reaches up to $ 46,010 per year in the United States. Of course, your actual salary can vary based on factors such as:

• Geographical location
• Years of experience
• Advanced certification
• Union membership

This profession also offers additional benefits beyond salary, such as healthcare, retirement plans, paid time off, and sometimes even professional development opportunities. The availability of these benefits can vary depending on the employer, but they are common perks in full-time roles, especially in larger organizations or companies. 

While it's true that the administrative assistant occupations are projected to experience some decline, this also opens doors for those who adapt and grow with the industry. To illustrate this, approximately 316,000 job openings are expected to become available each year over the next decade. 

What’s key to remember is that this profession can still offer valuable opportunities and skills that are transferable to many other fields. As an administrative assistant, you develop expertise in managing projects, communicating effectively, and solving problems — all crucial in today’s job market. 

So, taking all this into consideration, we can say that this profession still offers plenty in terms of personal growth, skill development, and career possibilities. It’s the perfect role for people who love staying organized, helping others, and keeping everything running smoothly behind the scenes.

12. Valuable job search resources for administrative assistants 

Congratulations, now you know all the essentials to writing a job-winning administrative assistant cover letter! But this alone won't make the process of finding the perfect administrative assistant position a walk in the park. For this reason, we've put together a list of valuable resources that will make your job hunt much easier:

• Industry-specific job boards: Websites like AdminCrossing , AdministrativeJobs.com , or iHireAdmin specialize in aggregating job postings for professionals looking to secure a job in administration. 
• General job boards: However, platforms like Indeed , Glassdoor , SimplyHired , or Jooble , which have a much broader focus, are also excellent sources of relevant job postings. 
• Professional associations: Official websites of organizations such as the Association of Administrative Professionals (IAAP), the Institute of Administrative Management (IAM), or the Association of Administrative Professionals (AAP) will surely provide you access to job listings, further education, the latest industry news, or networking events.
• Staffing agencies: The job market is full of agencies that specialize in matching their members with job opportunities that suit their skill set and career goals. You can have a look at agencies like: Robert Half , Kelly Services , or Insight Global .
• LinkedIn : Ideal for setting up and sharing your work profile, LinkedIn can do so much more. For example, you can get in touch directly with HR specialists working for companies you're interested in; or join specific groups to maximize LinkedIn’s networking opportunities. 
• Continuous learning: To boost your employment potential, you can enroll in certifications such as the Certified Administrative Professional (CAP) and Microsoft Office Specialist (MOS), Or you can browse through websites like Coursera , LinkedIn Learning , or edX to find courses fit for your goals. 

Remember, crafting a standout cover letter is your golden ticket to grabbing a recruiter's attention and making a memorable first impression. It showcases your skills, personality, and dedication, setting you apart from the competition. So, invest the time and effort into creating a cover letter that truly reflects your best self.

Administration Cover Letter FAQ

How can i convey enthusiasm without sounding insincere.

You can show genuine interest by, for example, mentioning what specifically excites you about the company or the role. Try to use positive and energetic language, but avoid clichés and exaggeration. Remember, authenticity resonates more with hiring managers than over-the-top expressions of enthusiasm. So, the best thing you can do is be honest.

How do I address employment gaps in my administrative assistant cover letter?

Firstly, don't try to hide it! You're bound to be asked about this in a job interview anyways! So, in your cover letter, briefly explain any employment gaps in a positive light. Focus on what you learned or how you stayed productive during that time. Whether it was through volunteering, freelancing, or continuing education, make sure you show the employer how these experiences have prepared you for the role.

Should I include my salary expectations in the cover letter?

Talking about your salary expectations when you've not been asked to is a huge taboo in the hiring world! You can mention your salary expectations in your cover letter only if the job posting specifically requests it. And if you must include this information, do so towards the end of your cover letter, providing a range based on your research of industry standards.Otherwise, save the money talk for the job interview .

How long should my administrative assistant cover letter be?

The purpose of a good cover letter is to present yourself as the best candidate for the job in a concise and straightforward manner. Always aim for a cover letter that's concise yet informative, typically one page in length. This usually translates to about 3-4 body paragraphs framed by an introductory and closing paragraph.

Can I use the same cover letter for multiple job applications?

While it may be tempting to use a generic cover letter for multiple job applications to save time, this approach is generally not effective. Employers can easily spot a form letter, which can make you appear less interested and invested in the specific role and company. That's why customizing your cover letter for each job application is non-negotiable!

Julia Mlcuchova

Julia is an experienced career writer at Kickresume, who brings you expert tips on how to score big in the job market. From helping people improve their English to gain admission to their dream university, to guiding them on how to advance professionally, it would seem that her own career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

All administrative cover letter examples

• Facilities Manager
• Front Desk Receptionist
• Office Staff
• Personal Assistant

All administration cover letter examples

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Payroll Administrator Cover Letter Example

A Payroll Administrator is responsible for payroll calculation, distribution of salaries of all employees of the organization, and processing of the database. The person is a salary administrator of the company and should be capable of handling the financial software of the organization. It is generally noted that cover letters that come attached with the resume have fair chances of being called for an interview compared to those that don’t.

Refer to our Payroll Administrator Cover Letter Samples as this highlights the positive traits of applicants and has higher chances of getting an interview call from the recruiter.

• Cover Letters
• Accounting & Finance

A Payroll Administrator is responsible for overseeing the day-to-day payroll operations, and processes of the organization. Common duties often associated with the post include – creating database reports, processing medical benefits, processing the biweekly payroll for the company’s employees, and complying with federal and state regulations

What to Include in a Payroll Administrator Cover Letter?

Roles and responsibilities.

• Overseeing the administrative activities relating to payroll processes.
• Gathering time records from employees.
• Discovering and rectifying errors or discrepancies.
• Handling payment issues.
• Processing deductions.
• Handling the administration of electronic timekeeping systems.
• Overseeing tax filings.
• Managing all aspects of payroll administration .

Education & Skills

Payroll administrator skills:.

• Strong grasp over payroll processing.
• The ability to work with confidential information.
• Solid understanding of payroll taxes.
• Proficiency with MS Office.
• Strong skills in using and understanding payroll accounting systems.

Payroll Administrator Education Requirements:

• Bachelor’s degree in finance or accounting or business administration.
• Master’s degree in business administration or HR.
• Experience in multi-state payroll processing.

Payroll Administrator Cover Letter Example (Text Version)

Dear Hiring Manager,

As a motivated, self-driven, dedicated, and enthusiastic professional, I strongly want to join as a Payroll Administrator in a corporation like yours wherein my commitment will considerably contribute to the development and advancement of your mission.

My considerable background in the payroll management area complemented by my fascination for numbers and databases will help me bring about an optimistic influence on your organization as your new Payroll Administrator.

During my tenure previously at ****, I gained a unique combination of abilities that will suit me to take up the next step in my profession. Throughout my professional history, I have consistently exhibited an excellent work ethic. That said, I had been one of the important resources who was well appreciated in my previous firm.

Consider the following highlights from my qualifications:

• Ascertaining wide expertise in the human resource functions.
• Enabled software system upgrades and necessary conversions in my previous firm.
• Worked on applications like ****, ****, and **** to attain exceptional efficiency and performance.
• Conveyed my thoughts clearly and effectively across all categories of cross-functional teams to make departmental operations better, which increases overall business performance.
• Encouraged staff in learning payroll methods and policies by presenting informational ppts at various new-hire orientations.
• Performed several, contending assignments during training sessions and while motivating staff members.
• Supervised reporting and calculations performed by the finance team.

These qualifications, supplemented with my experience and educational credentials, put me in a place wherein I trust that I can surpass the expectations that you are looking for from your new Payroll Administrator.

I look forward to an opportunity to learn more about *** and to discuss how I can contribute my assets at your place.

Thank you for taking the time to review my credentials.

Sincerely, [Your Name]

There is always a huge doubt if you have to submit a cover letter along with your resume while applying for the Payroll Administrator job, and if it is even mandatory! Absolutely, yes! You have to attach a cover letter along with your resume, as you can’t list all your skills on the resume. You should select a few skills and experiences that are closer to the position you are seeking and list the same in your Cover Letter. While your resume serves as a broader medium to paint a picture of your complete skill set, use this cover letter document to highlight your greatest achievements and qualifications on a lighter note.

You help people become confident with their voice and speech. Use our best tricks and refer to our Payroll Administrator Resume Sample that’ll take recruiters off their feet!

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Get hired faster with our free cover letter template designed to land you the perfect position.

Related Accounting & Finance Cover Letters

Administrator cover letter examples

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A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

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Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!